Dec 19, 2023 City Council Meeting

[00:00:03]

WE HAVE SOME.

[CALL TO ORDER]

IS THERE A VOLUME ON IT? OKAY. THANK YOU.

UM, WE HAVE SOME SPECIAL GUESTS HERE THIS EVENING TO HELP US WITH THE PLEDGE OF ALLEGIANCE.

LADIES, CAN WE HAVE YOU COME DOWN FRONT, PLEASE? ALLEGIANCE] AND CAN WE HAVE YOU ALL SAY HELLO? INTRODUCE YOURSELVES TONIGHT.

HI. I'M GOOD, I'M GOOD, I'M ABBY.

AND I'M OLIVIA. AND TELL US YOUR TROOP NUMBER AND WHERE YOU GO TO SCHOOL.

30, 41. 31.

GREAT. WELL, THANK YOU FOR JOINING US THIS EVENING.

WE HOPE YOU ARE ABLE TO LEARN A LITTLE BIT ABOUT LENEXA.

OKAY. THANK YOU.

JENNIFER, WOULD YOU PLEASE CALL ROLL? THANK YOU MAYOR.

THANK YOU JENNIFER.

THE DRAFT MINUTES OF THE DECEMBER 5TH CITY COUNCIL MEETING HAVE BEEN PRESENTED.

[APPROVE MINUTES]

MOVED BY COURTNEY.

MOVED BY MELANIE. SECOND BY COURTNEY.

ALL IN FAVOR? AYE. MOTION PASSES.

JENNIFER, ARE THERE ANY MODIFICATIONS TO THE AGENDA THIS EVENING?

[MODIFICATION OF AGENDA]

UM, THAT WAS AT THE APPLICANT'S REQUEST.

GREAT. THANK YOU.

UM, NEXT ARE APPOINTMENTS.

[APPOINTMENTS]

UM, FIRST IS COUNCIL MEMBER NIX WILL SERVE AS THE NEXT COUNCIL PRESIDENT STARTING JANUARY 1ST THROUGH JUNE 30TH, 2024.

I WANT TO THANK COUNCIL MEMBER KARLIN FOR HIS SERVICE FOR THE LAST SIX MONTHS.

UM, AND THANK YOU, COUNCIL MEMBER NIX.

UM, NEXT, WE HAVE TWO REAPPOINTMENTS TO THE POLICE COMMUNITY ADVISORY BOARD.

THERE WAS A MEMO REGARDING MILTON GEOFFREY AND ALICE BAUTISTA TO BE REAPPOINTED IN THE PACKET.

THESE APPOINTMENTS WILL RUN THROUGH DECEMBER 31ST, 2026.

NEED A MOTION TO APPROVE THESE.

APPROVAL.

MOTION BY JOE, SECOND BY BILL.

ALL IN FAVOR.

AYE. THANK YOU.

UM, NEXT IS PRESENTATIONS.

[PRESENTATIONS]

THANK YOU MAYOR. WHILE RYAN IS PULLING UP HIS PRESENTATION, I JUST WANTED TO SAY BRIEFLY, THIS IS, UM, RYAN MURRAY WITH ETC INSTITUTE, WHO IS HERE TO PRESENT THE RESULTS OF OUR 12TH CITIZEN SATISFACTION SURVEY.

UM, AS YOU KNOW, WE DO THIS EVERY TWO YEARS IN THE ODD NUMBERED YEARS, GENERALLY IN THE FALL.

UM, AND ONCE AGAIN, WE HAVE GOOD NEWS TO SHARE WITH YOU, WHICH WE ARE PLEASED TO DO TONIGHT.

UM, OBVIOUSLY VERY PROUD OF THE WORK OF OUR TEAM IN, UM, HAVING THESE OUTSTANDING RESULTS YEAR AFTER YEAR.

UM, BECAUSE WE DO HAVE SOME NEW MEMBERS ON THE COUNCIL, I HAVE ASKED RYAN TO SPEND A COUPLE OF MINUTES AT THE TOP, SORT OF COVERING THE APPROACH AND METHODOLOGY OF THE SURVEY.

JUST TO GIVE YOU ALL SOME BACKGROUND ON HOW WE DO THAT EACH YEAR.

BUT WITH THAT, I WILL TURN IT OVER TO RYAN.

ALL RIGHT. THAT WORKS.

THANK YOU SO MUCH, BECKY, I APPRECIATE IT.

ALL RIGHT. I'M GOING TO LIFT THIS UP JUST A LITTLE BIT TO MAKE SURE THAT MY MIC IS THERE.

ALL RIGHT. NEW MAYOR.

CONGRATULATIONS. THANK YOU FOR HAVING ME THIS EVENING.

THANK YOU, COUNCIL, FOR BEING HERE.

I KNOW WE HAVE A FEW NEW MEMBERS AS WELL.

SO WHAT I WANT TO DO TONIGHT IS REALLY TAKE YOU THROUGH THE WHOLE PROCESS FROM START TO FINISH, GIVE YOU A REALLY GOOD IDEA OF WHAT WE DO, WHO WE ARE AND HOW WELL YOU'RE PERFORMING. SO THIS IS KIND OF A I DON'T WANT TO SAY WE'RE CHECKING A BOX HERE WITH THE CITY OF LENEXA, BUT YOU PERFORM EXCEPTIONALLY WELL EACH AND EVERY YEAR THAT WE DO THE SURVEY. SO IT'S REALLY JUST KIND OF A CONTINUATION OF THOSE EFFORTS.

SO, UH ETC INSTITUTE, WE'RE BASED IN OLATHE, KANSAS.

[00:05:03]

UH, FOR THE LAST 35 YEARS, WE'VE REALLY HAD A MAJOR FOCUS ON MUNICIPAL, COUNTY AND LOCAL GOVERNMENT WORK.

SO THE BULK OF OUR CLIENTS, ABOUT 99% OF OUR CLIENTS ARE EITHER MUNICIPAL, COUNTY, STATE DOTS, THINGS LIKE THAT.

MUNICIPAL ORGANIZATIONS, WE WORK WITH MARK VERY FREQUENTLY, AND WE'RE EXTREMELY FAMILIAR WITH THE AREA.

AS YOU CAN SEE ON THE MAP UP ABOVE THERE, I'M THE ASSISTANT DIRECTOR OF COMMUNITY RESEARCH.

I'VE BEEN WITH ETC ABOUT 15 YEARS, UH, IN A PROFESSIONAL CAPACITY.

I ACTUALLY STARTED BACK IN HIGH SCHOOL A LITTLE OVER 20 YEARS AGO AS A PHONE CALLER, WHEN WE COULD STILL ADMINISTER SURVEYS BY PHONE.

IT JUST DOESN'T SEEM TO WORK VERY WELL ANYMORE.

SO, UH, THE PURPOSE OF OUR SURVEYS, FIRST OF ALL, IT'S REALLY AN OBJECTIVE ASSESSMENT.

AND WHAT I MEAN BY OBJECTIVE ASSESSMENT IS THAT WE'RE TRYING TO WRITE THE QUESTIONS IN A WAY THAT ALLOWS RESPONDENTS TO SIMPLY RATE THEIR LEVEL OF AGREEMENT.

RATE THEIR SATISFACTION LEVELS WITH A WIDE VARIETY OF CITY SERVICES.

INCLUDED IN THE SURVEY ARE ALSO KIND OF A BACK END PAGE OF QUESTIONS, FOR WHICH WE WORK WITH STAFF TO CURATE AND CUSTOMIZE THOSE EACH AND EVERY SURVEY.

SO WE DO THIS EVERY OTHER YEAR, AND THE SURVEY QUESTIONS TOWARDS THE END ARE TYPICALLY CURATED FOR THAT PARTICULAR INSTANCE.

SO THIS YEAR THERE WERE A COUPLE OF UNIQUE ITEMS. A COUPLE OF YEARS AGO, WE HAD QUESTIONS ABOUT THIS PARTICULAR FACILITY AND YOUR REC FACILITY NEXT DOOR.

AND WE'RE JUST REALLY HAPPY TO BE ABLE TO WORK WITH THE CITY THAT WAY AND KIND OF KEEP THE CORE SET OF QUESTIONS FOR WHICH WE HAVE TREMENDOUS AMOUNTS OF TREND DATA JUST OVER TIME. BUT WE ALSO HAVE A REALLY GREAT OPPORTUNITY EACH AND EVERY TIME WE DO THIS TO TOUCH BASE WITH THE COMMUNITY IN A STATISTICALLY VALID WAY.

AND I'LL GET INTO WHAT THAT MEANS IN JUST A MOMENT.

WE ALSO WANT TO COMPARE YOUR PERFORMANCE BOTH REGIONALLY AND NATIONALLY.

WITHOUT A LITTLE BIT OF CONTEXT, YOU MIGHT SAY, HEY, WE'RE PERFORMING REALLY WELL, BUT WITH THE ACTUAL CONTEXT OF THE RESULTS IN TERMS OF COMPARISONS TO LIKE CITIES OR LOCAL AVERAGES, WE CAN REALLY SEE JUST HOW HEAD AND SHOULDERS ABOVE THE CITY OF LENEXA TENDS TO PERFORM.

WE ALSO WANT TO MEASURE THOSE TRENDS.

WE WANT TO MAKE SURE THAT PERFORMANCE IS STAYING STEADY.

NOW THERE'S A MARGIN OF ERROR TO THESE RESULTS, SO WE SHOULDN'T GET HUNG UP ON MINOR DECREASES.

AND WE SHOULDN'T NECESSARILY CELEBRATE TINY INCREASES.

BUT THERE'S A LOT OF TO BE SAID ABOUT THOSE MARGINS OF ERRORS AND THE TRENDS, AND HOW THAT CAN REALLY SET US UP TO UNDERSTAND OUR PERFORMANCE OVER TIME IN A WAY THAT REALLY LENDS ITSELF TO THE THE GREAT LEADERSHIP THAT THE CITY HAS ALWAYS HAD, NOT ONLY ELECTED OFFICIALS, BUT VERY MUCH SO STAFF AS WELL.

AND SO WE LEAN HEAVILY ON THEM TO MAKE SURE THOSE RATINGS STAY HIGH.

AND THEY'VE REALLY DONE AN EXCEPTIONAL JOB OVER THE LAST FEW YEARS.

AND LATER IN THE PRESENTATION, WE'LL SEE HOW ELECTED OFFICIALS HAVE REALLY HAD A KEY ROLE IN COMMUNICATION, WHICH IS REALLY PLAYING A PART IN HOW YOU KEEP YOUR RESULTS SO HIGH.

ONE OF THE OTHER KEY FEATURES OF THE SURVEY IS REALLY A DESIGN FEATURE.

SO ONE OF THE AREAS OF THE SURVEY AND THE REPORT THAT YOU'LL SEE IS AN IMPORTANT SATISFACTION ANALYSIS.

AND NOW THAT MIGHT SEEM LIKE WE'RE NITPICKING IN TERMS OF YOUR PERFORMANCE BEING SO HIGH AND DEVELOPING PRIORITIES FOR IMPROVEMENT.

BUT IT'S IMPORTANT TO UNDERSTAND SATISFACTION AND IMPORTANCE OR EMPHASIS OF SOME OF THESE SERVICE AREAS.

SO IF WE SEE A DOWNTREND IN ONE AREA BUT IT'S NOT OVERLY IMPORTANT, SHOULD WE REALLY DEVOTE A MASSIVE AMOUNT OF RESOURCES IN TRYING TO GET THAT SATISFACTION RANKING JUST A LITTLE BIT HIGHER THAN IT WAS PREVIOUSLY? AND THE IMPORTANT SATISFACTION ANALYSIS IS PREDICATED ON THE DESIGN OF THE SURVEY.

SO EVEN IF 100% OF RESPONDENTS WOULD HAVE BEEN SATISFIED WITH ALL OF THE ITEMS ON THE SURVEY, WE STILL WOULD HAVE DEVELOPED SOME PRIORITIES BASED ON THE EMPHASIS QUESTIONS.

WHEN WE TALK ABOUT METHODOLOGY, IT'S A LENGTHY SURVEY, BUT THE COMMUNITY CAN WITHSTAND THAT TYPE OF LENGTH.

SOME COMMUNITIES CANNOT.

BUT LENEXA SEEMS TO YEAR IN AND YEAR OUT, JUST NOT REALLY CARE ABOUT THE LENGTH THEY WANT TO PROVIDE THEIR FEEDBACK.

IT'S THOUGHTFUL FEEDBACK AND WE ALWAYS EXCEED OUR GOALS, WHICH IS JUST PHENOMENAL IN BRINGING DOWN OUR MARGIN OF ERROR.

AS WAS ALREADY MENTIONED, IT'S THE 12TH COMMUNITY SURVEY WE'VE DONE FOR THE CITY, BUT WE'VE WORKED WITH PARKS AND REC MANY TIMES, AND WE ALSO DID A COMPLETE STREET SURVEY ABOUT FIVE YEARS AGO, PRE-COVID, I BELIEVE.

SO WE'RE VERY FAMILIAR WITH THE AREA.

WE SURVEYED JOHNSON COUNTY, WHICH IS INCLUDED HERE, BUT WE'RE ALSO JUST EXTREMELY FAMILIAR DOING STATISTICALLY VALID RESEARCH HERE.

THE SURVEY TAKES ABOUT 15 TO 20 MINUTES TO COMPLETE, AND WHILE IT'S A MAIL AND ONLINE METHODOLOGY, WE DON'T NECESSARILY KNOW HOW LONG THE PAPER SURVEYS TOOK, BUT OUR ONLINE METHODOLOGY PROVIDES THOSE STATISTICS FOR US.

AND SO WE CAN SAY APPROXIMATELY 15 TO 20 MINUTES PER SURVEY.

NOW SOME FOLKS ARE SITTING ON IT FOR A COUPLE OF DAYS.

OTHER FOLKS ARE SPEEDING THROUGH IT PRETTY QUICKLY, BUT WE'RE MONITORING ALL OF THAT ON THE BACK END TO ENSURE THAT WE KIND OF HAVE A GOOD IDEA OF HOW LONG IT'S TAKING FOLKS, MAINTAINING KIND OF A CLOSE EYE ON WHAT RESPONDENT BURDEN MIGHT BE IN TERMS OF HOW LONG OR HOW LONG YOU SHOULD EXPECT TO TAKE IT, AND THE EXPECTED MARGIN OF ERROR FOR YOUR SURVEY, BASED ON OUR GOAL, IS ABOUT 4% AT THE 95% LEVEL OF CONFIDENCE.

SO IF WE WENT OUT AND COMPLETED 600 SURVEYS 100 TIMES 95 OUT OF 100 TIMES, WE'D GET THOSE SAME RESULTS PLUS OR MINUS OUR MARGIN OF ERROR OF ABOUT 4%.

SO, FOR EXAMPLE, IF 600 PEOPLE RESPONDED AND 300 PEOPLE SAID YES AND 300 PEOPLE SAID NO, 95 OUT OF 100 TIMES, WE'RE GOING TO BE WITHIN ABOUT 54 TO 46% SAYING YES OR NO.

AND SO THERE'S A LITTLE BIT OF RELIABILITY TO THE RESULTS.

AND WE WANT TO MAKE SURE WE'RE PUBLISHING THAT UP FRONT.

SO EVERYBODY KIND OF UNDERSTANDS IT'S STATISTICALLY VALID.

[00:10:02]

AND BASED ON THE OVERALL RESPONSE TO THE SURVEY BY RESIDENTS, WE ARE ACTUALLY ABLE TO SHRINK THAT MARGIN OF ERROR BY ABOUT HALF A PERCENT.

AND NOW THAT MIGHT NOT SEEM LIKE A LOT, BUT IT CAN HAVE AN IMPACT ON WHAT WE WOULD CONSIDER SIGNIFICANT CHANGES IN TRENDS OR IN OUR BENCHMARKING.

AND SO I THINK THAT IT'S SIGNIFICANT IN THE SENSE THAT WE'VE BROUGHT IT DOWN.

IT DOES HEIGHTEN THE FACT THAT WE MIGHT SEE SOME MORE SIGNIFICANT DIFFERENCES.

BUT BASED ON THE PERFORMANCE OF THE CITY, WE'RE NOT OVERLY CONCERNED ABOUT THOSE DIFFERENCES.

ALONG WITH THE METHODOLOGY OF ENSURING THAT WE'VE RANDOMLY SELECTED RESPONDENTS THROUGHOUT THE COMMUNITY TO COMPLETE THE SURVEY, WE NEED TO ENSURE THAT THERE'S GOOD GEOGRAPHIC DISTRIBUTION OF THE RESULTS.

IT WOULDN'T MAKE ANY SENSE FOR OUR HIGHEST POPULATION AREAS TO BE THE ONLY ONES TO RESPOND.

AND WE GET 600 SURVEYS FROM MAYBE TWO OR THREE NEIGHBORHOODS.

SO AS ETC INSTITUTE LIKES TO IMPLEMENT SURVEYS, WE WANT TO RANDOMLY SAMPLE THE ENTIRE COMMUNITY, BUT WE NEED TO BE ACTIVELY MONITORING THE COLLECTION OF SURVEYS TO ENSURE THAT WE'RE GETTING GOOD DISTRIBUTION CITYWIDE.

AND WHAT'S MORE IMPORTANT THAN THAT, IN MY PERSONAL MIND, IS THAT WE MAKE SURE THAT THE REPRESENTATION IS THERE.

NOW, THE BACK END OF THE SURVEY ALSO HAS A NUMBER OF DEMOGRAPHIC QUESTIONS.

IT'S ETC INSTITUTE'S JOB TO MAKE SURE THAT YOUR DEMOGRAPHIC OF YOUR RESPONDENTS WHO REPLIED TO THE SURVEY MATCHES OR VERY CLOSELY MIRRORS THE CENSUS BUREAU STATISTICS.

AND AS YOU CAN SEE ON THE SCREEN, WE'RE LOOKING AT RACE ETHNICITY, AND YOU CAN SEE THAT WE'RE WELL WITHIN OUR MARGIN OF ERROR, ACTUALLY, NOT EVEN CLOSE TO OUR MARGIN OF ERROR OF ANY OF THOSE CATEGORIES, WHICH IS GREAT WHEN WE TALK ABOUT BOTTOM LINE UP FRONT.

IT'S KIND OF THE SAME STORY.

I DON'T KNOW IF YOU'VE SEEN OUR LAST PRESENTATION IN THE LAST COUPLE OF YEARS, BUT OVERALL, RESIDENTS HAVE AN EXTREMELY POSITIVE PERCEPTION OF THE CITY, WITH OVER 96% INDICATING THEY'RE EITHER VERY SATISFIED OR SATISFIED WITH THE OVERALL QUALITY OF LIFE.

NOW, THAT MIGHT SAY, YOU KNOW, HEY, THERE'S ABOUT 4% THAT WE COULD IMPACT, BUT KEEP IN MIND THERE'S THAT MARGIN OF ERROR AND SO ON ANY GIVEN DAY, 95 OUT OF 100 TIMES, WE COULD SEE ALMOST 99% OF PEOPLE IN A ROOM OF 100 GIVING US THAT VERY SATISFIED OR SATISFIED RANK.

SO THERE'S A LOT OF POSITIVITY IN THE COMMUNITY.

AND ALMOST 100% OF RESPONDENTS RATED THE CITY AS AN EXCELLENT OR GOOD PLACE TO LIVE, AND 97% GAVE EXCELLENT OR GOOD RATINGS WHEN WE'RE ASKING THEM TO RATE THE OVERALL QUALITY OF THE CITY AS A PLACE TO RAISE CHILDREN.

NOW, THESE ARE INTERESTING PERCEPTION RELATED ISSUES I FIND IN COMMUNITIES NATIONWIDE.

THESE TELL THE STORY OF YOUR OVERALL RESULTS.

NOW, IT DOESN'T SEEM LIKE AS A PLACE TO RAISE CHILDREN WOULD HAVE AN IMPACT ON THE QUALITY OF CITY STREETS.

BUT IF THESE NUMBERS ARE DOWN, I GUARANTEE YOUR STREET RATINGS ARE GOING TO BE DOWN.

AND IF THESE NUMBERS ARE OFF, I GUARANTEE YOU YOUR PARKS AND REC IS GOING TO BE SUFFERING.

AND SO THESE REALLY TELL THE OVERALL STORY OF YOUR RESULTS.

AND THEY GIVE US A REALLY POSITIVE OUTLOOK AND A POSITIVE PERCEPTION OF WHAT'S GOING ON HERE.

THE OTHER IMPORTANT THING I'M REALLY INTO CONTEXT.

I WANT TO PROVIDE CONTEXT FOR THE RESULTS.

SOMETIMES DOWN RATINGS ARE THE BEST WAY TO REALLY UNDERSTAND THOSE AS TO PROVIDE THAT CONTEXT.

AND YOU PERFORM EXCEPTIONALLY WELL COMPARED TO OUR LOCAL AND NATIONAL AVERAGES.

WHEN WE TALK ABOUT PERCEPTIONS, THE SURVEY'S KIND OF A SNAPSHOT IN TIME.

WE WANT TO ASK ABOUT WHAT YOU THINK, HOW YOU FEEL, WHAT'S GOING ON IN YOUR COMMUNITY, AND ALL OF MY CHARTS TONIGHT, FOR THE MOST PART, WE'RE GOING TO SEE POSITIVE RATINGS OUT TO THE LEFT IN DARK BLUE AND LIGHT BLUE, NEUTRAL RATINGS WILL BE IN GRAY.

AND ON THIS CHART, I LOVE IT, YOU CANNOT SEE HARDLY ANY OF THE RED AND THAT IS A BELOW AVERAGE OR POOR RATING.

VERY DISSATISFIED, DISSATISFIED, WHATEVER THAT MIGHT BE TO THE NEGATIVE.

WE'LL SEE THOSE IN THAT REDDISH OR PINK COLOR.

AND AS YOU CAN SEE BASED ON THE DECIMALS, WE'RE JUST AT 0% BASICALLY ROUNDING FOR THAT.

SO THIS IS THE OVERALL RATINGS OF THE CITY OF LENEXA.

THIS IS WHERE I GO FIRST, ANYTIME I GET A NEW SET OF DATA TO UNDERSTAND WHERE THE REST OF THE RESULTS ARE EXPECTED TO GO.

WHEN WE TALK ABOUT ADDITIONAL PERCEPTIONS, APPEARANCE, QUALITY OF LIFE, THESE ARE ALL KIND OF TAKE IT OR LEAVE IT.

EACH RESPONDENT HAS THEIR OWN BIAS.

THEY THINK ONE, YOU KNOW, ONE PERSON MIGHT SAY, HEY, THAT APPEARANCE IS GREAT.

ANOTHER PERSON MIGHT SAY, HEY, IT'S JUST POOR OR IN THE MIDDLE.

AS YOU CAN SEE HERE, VERY STRONG RATINGS ACROSS THE BOARD.

AND THE ONE I WANT TO POINT OUT IS THAT IF YOU GET TEN LENEXANS IN A ROOM, YOU'D BE HARD PRESSED TO FIND ONE OF THEM THAT WOULD BE VERY DISSATISFIED OR DISSATISFIED WITH THE OVERALL VALUE THEY'VE RECEIVED FOR THEIR CITY TAX DOLLARS AND FEES.

AND THAT'S A TRUE TESTAMENT TO ELECTED OFFICIAL AND STAFF LEADERSHIP OVER THE YEARS.

WE TALK ABOUT BENCHMARKS.

I'VE ALREADY ALLUDED TO THIS, BUT YOUR RATING EXCEPTIONALLY, WHEN WE COMPARE YOUR RESULTS, THE US AVERAGE IS BASED ON A NATIONAL SURVEY THAT WE DO EVERY SUMMER.

ABOUT 10,000 US RESIDENTS PARTICIPATED IN THE SURVEY OVER THE SUMMER HERE.

WE AGGREGATE THOSE RESULTS AND WE PROVIDE SOME REGIONAL AVERAGES.

BUT WHAT WE DO FOR THE CITY OF LENEXA EVERY YEAR IS TAKE OUR HIGH PERFORMING ORGANIZATIONS IN THE KANSAS MISSOURI REGION, AND WE CREATE A KANSAS MISSOURI AVERAGE FOR WHICH WE COMPARE YOUR RESULTS TO.

THERE'S 34 COMMUNITIES THAT ARE IN THAT AVERAGE, THEY'RE HIGH PERFORMING BECAUSE THEY'RE CONSTANTLY DOING THESE SURVEYS AND MONITORING THEIR RATINGS.

AND THEY'RE DOING THE SAME THING THAT THE CITY OF LENEXA IS DOING.

WE'RE MONITORING, WE'RE REACTING, AND WE'RE ACTING TO THOSE ITEMS. AS YOU CAN SEE HERE, WE'VE, OH, SORRY.

AS YOU CAN SEE HERE, THE CITY OF LENEXA RATED SIGNIFICANTLY ABOVE THE US AVERAGE IN ALL 43 AREAS.

AND BECAUSE WE HAD THIS REGIONAL AVERAGE, WE HAD MORE COMPARISONS AGAINST THE REGIONAL AVERAGE THAN WE DID OUR US AVERAGE.

AND YOU RATED UP SIGNIFICANTLY ABOVE AND 50 OF THOSE 51 REGIONAL AVERAGE COMPARISONS.

[00:15:03]

I THINK THE VISUAL IS MORE OUTSTANDING THAN ANYTHING THAT I COULD POSSIBLY SAY HERE TODAY.

AS YOU CAN SEE, THE OVERALL QUALITY OF SERVICES THAT WE'RE ABLE TO BE COMPARED TO OUR KANSAS, MISSOURI AND US AVERAGE HERE'S FAR, FAR AND AWAY ABOVE ALL OF THOSE PARTICULAR RATINGS, EVEN CONSIDERING YOUR MARGIN OF ERROR, YOU'D BE SIGNIFICANTLY ABOVE ALL OF THESE PARTICULAR ITEMS. PERCEPTIONS OF LENEXA AGAIN.

AND SO THIS IS ONE WHERE I WANTED TO HANG ON THAT OVERALL VALUE RECEIVED, BECAUSE NOW WE SEE THAT AS A 71 AND YOU MIGHT SAY, HEY, THAT'S MAYBE A C MINUS IN MY MIND.

WELL, A LOT OF COMMUNITIES ACROSS THE COUNTRY AND HERE LOCALLY WOULD BE ECSTATIC WITH A 71%, CONSIDERING THAT REGIONAL AVERAGE IS 54 AND NATIONALLY ONLY 34, JUST BARELY OVER ONE OUT OF THREE RESPONDENTS ARE WILLING TO GIVE A VERY SATISFIED OR SATISFIED REMARK TO THAT PARTICULAR ITEM.

WE TALK ABOUT TRENDS.

WE JUST ARE ANALYZING PAST RESULTS AGAINST CURRENT RESULTS.

WITH COVID HAVING OCCURRED, I'VE REALLY PUT LESS OF AN EMPHASIS ON ANYTHING PRE 2020 OR EVEN PRE 2021.

SO WE'RE LOOKING HERE AT SOME OF OUR NOTABLE INCREASES FROM THE LAST COUPLE OF YEARS.

AND WE AGAIN AFTER A DISCUSSION WITH STAFF AND SOME OF THE THINGS THAT I SAW, THIS IS REALLY UH, THESE INCREASES ARE DIRECTLY RELATED TO STAFF IMPROVEMENTS AND ALL OF THE WORK THAT THE ELECTED OFFICIALS HAVE DONE OVER THE LAST FEW YEARS, AS WE CAN SEE TOWARDS THE TOP EMPLOYEES SPEAKING WITH HELPED ME RESOLVE MY ISSUE SIGNIFICANTLY ABOVE BY 10.1 PERCENTAGE POINTS.

OVERALL SATISFACTION WITH EMAIL UPDATES, MORE COMMUNICATION RELATED ITEMS, THE LEVEL OF PUBLIC INVOLVEMENT IN LOCAL DECISION MAKING, HOW WE DEAL WITH SOMETIMES DYSFUNCTIONAL COUNCILS AND THAT RATING PARTICULARLY SUFFERS VERY GREATLY IN THAT SITUATION.

AS YOU CAN SEE HERE, YOU'VE JUST SEEN AN CONTINUED INCREASE IN THOSE PARTICULAR ITEMS THAT ARE, YOU KNOW, VERY MUCH IMPORTANCE TO RESPONDENTS.

AND ONE OF THE GREAT ONES ON HERE AS WELL, RIGHT IN THE MIDDLE IS OVERALL QUALITY OF LEADERSHIP PROVIDED BY THE CITY'S ELECTED OFFICIALS, UP ONLY OR ALMOST SIX PERCENTAGE POINTS. HERE'S SOME OF THOSE TRENDS AGAIN ON THE LINE.

THIS HELPS PROVIDE KIND OF A PICTURE VISUALLY TO SHOW JUST HOW WELL YOU'VE BEEN PERFORMING OVER TIME.

AND ONE OF THE AREAS THAT I LIKE TO SHOW ON THIS PARTICULAR CHART, AND I'VE USED THIS EXAMPLE IN OTHER COMMUNITIES, IS THE OVERALL FLOW OF TRAFFIC AND CONGESTION MANAGEMENT IN THE CITY. FROM YOUR FIRST SURVEY TODAY TO TODAY, I KNOW THERE'S BEEN A LOT OF CONSTRUCTION IN THE AREA.

SOME OF YOUR MAJOR THOROUGHFARES HAVE GONE OVER REALLY BIG OVERHAULS OVER THE LAST FEW YEARS.

THIS, AGAIN, IS AN ATTESTMENT OR AN EXAMPLE OF WHERE YOUR COMMUNICATION HAS COME INTO PLAY AND REALLY HELP TO SET EXPECTATIONS, WHICH CAN REALLY HELP IMPROVE THE RESULTS.

BECAUSE RESIDENTS KNOW WHAT TO EXPECT, THEY KNOW THE ROADS ARE GOING TO BE CLOSED OR THEY KNOW THEY'RE GOING TO BE UNDER CONSTRUCTION.

AND SO THOSE RESULTS ARE JUST PHENOMENAL.

EVEN THOUGH WE'VE SEEN A SLIGHT DECREASE IN THAT PARTICULAR ITEM, IT'S KIND OF JUST LEVELING BACK OUT TO THE MEAN.

AND THAT'S ONE OF THE AREAS THAT WE SEE AS A HIGH PRIORITY FOR IMPROVEMENT AND IN ALMOST ALL OF OUR HIGH PERFORMING ORGANIZATIONS.

WE TALK ABOUT PRIORITIES FOR IMPROVEMENT, I ALLUDED TO THIS PREVIOUSLY.

IT'S REALLY A FACTOR OF ASSESSING SATISFACTION, AS YOU CAN SEE HERE.

AND THIS IS OUR SATISFACTION WITH OVERALL CITY SERVICES.

AND AS YOU CAN SEE, VERY LOW LEVELS OF DISSATISFIED ACROSS THE BOARD, WHICH WOULD MAKE IT REALLY HARD TO MAYBE ASSESS WHERE SHOULD WE PUT ADDITIONAL RESOURCES OR WHICH OF THESE AREAS SHOULD WE ASSESS.

UH, IN TERMS OF THIS, YOU MIGHT SAY OVERALL FLOW OF TRAFFIC, YOU MIGHT SAY ENFORCEMENT OF LOCAL CODES AND ORDINANCES.

AND THOSE ITEMS CAN BE IMPORTANT TO RESIDENTS, AS WE SEE HERE, THOUGH, OVERALL QUALITY OF FIRE AND EMERGENCY MEDICAL SERVICES AND POLICE SERVICES ARE SOME OF THE ITEMS FOR WHICH RESIDENTS THINK IT'S MOST IMPORTANT FOR THE CITY TO PROVIDE.

SO EVEN A MASSIVE IMPROVEMENT IN SOME OF THOSE ITEMS IN OUR PREVIOUS SLIDE THAT HAD SOME OF THE MORE ELEVATED AND BY ELEVATED FIVE, 7 OR 6% DISSATISFIED RANKINGS, EVEN MASSIVE IMPROVEMENTS IN SATISFACTION IN THOSE AREAS ARE UNLIKELY TO HAVE A MASSIVE IMPROVEMENT IN OUR OVERALL PERCEPTIONS OF THE COMMUNITY, OUR OVERALL QUALITY OF LIFE RATINGS AND THAT GENERALIZED LEVEL OF SATISFACTION CITYWIDE.

AND SO THIS IS REALLY IMPORTANT TO KIND OF UNDERSTAND THAT WE SHOULD BE FOCUSING ON SERVICE AREAS FOR WHICH SATISFACTION IS BELOW AVERAGE.

AND THIS IMPORTANT QUESTION IS ABOVE AVERAGE.

NOW THIS IS MAYBE UH, SHOWN A LITTLE BIT DIFFERENTLY IN YOUR REPORT.

WHAT WE DO IN THE REPORT IS PROVIDE A METHODOLOGY.

WE PROVIDE KIND OF BLANKETED RATINGS OR WHERE YOU SHOULD BE FOCUSING HIGH PRIORITY LOW OR MEDIUM PRIORITY.

AND WHAT WE SEE HERE IS THAT NONE OF YOUR ITEMS REACH THAT 0.10 MARK IN TERMS OF THE IMPORTANT SATISFACTION RATING, WHICH WOULD TELL US IT'S A HIGH PRIORITY FOR IMPROVEMENT.

SO I'VE HIGHLIGHTED IN YELLOW THE ONE ITEM THAT'S KIND OF VERGING ON THAT PARTICULAR AREA.

AND THAT'S THE OVERALL MAINTENANCE OF CITY STREETS, WHICH IS KIND OF A CONTINUOUS IMPROVEMENT ITEM FOR STAFF.

AND ONE OF THOSE AREAS THAT JUST IS A HUGE LARGE BUDGET TICKET ITEM, AND ONE OF THOSE AREAS THAT ALL COMMUNITIES ARE CONSTANTLY WORKING ON.

I'D LIKE TO POINT OUT THAT IT WAS EIGHT ON THE LIST OF 11 IN TERMS OF SATISFACTION, BUT ALMOST 85% OF RESPONDENTS WERE STILL VERY SATISFIED OR SATISFIED WITH THAT PARTICULAR ITEM. IN TERMS OF GIS MAPPING, YOU'LL FIND AN APPENDIX ALONG WITH YOUR REPORT.

I LIKE TO PROVIDE JUST A COUPLE OF THESE MAPS IN THE PRESENTATION, SO YOU ALL KIND OF CAN WALK AWAY AND UNDERSTAND HOW WE DO THIS, BUT THESE ARE CENSUS BLOCK GROUPS OR MERGED CENSUS BLOCK GROUPS IN THE COMMUNITY.

[00:20:01]

AND BASED ON THAT DOT MAP THAT WE SAW PREVIOUSLY, WE AGGREGATE AND AVERAGE THE RESPONSES WITHIN EACH ONE OF THOSE AREAS TO PROVIDE A SHADING FOR THAT AREA.

THESE ARE PRIMARILY FOR STAFF TO HELP KIND OF DIAGNOSE, YOU KNOW, IF ADEQUACY OF STREET LIGHTING WENT DOWN SIGNIFICANTLY, WE MIGHT FIND A PINPOINT AREA THERE THAT'S SHADED AND NEUTRAL, OR TAKING A LOOK AT 21 TO 23 MAPS AND SEE, YOU KNOW, WHERE DID WE HAVE DIFFERENCES OR WHERE DID THINGS CHANGE.

BUT I LIKE TO PROVIDE THIS TO LET YOU ALL KNOW, CITY WIDE FOLKS ARE PRETTY DARN SATISFIED WITH THE OVERALL MAINTENANCE OF CITY STREETS, EVEN THOUGH IT'S ONE OF OUR HIGHER PRIORITIES FOR IMPROVEMENT.

WE TALK ABOUT CITY MAINTENANCE.

GENERALLY, SNOW REMOVAL ON THE TRAIL SYSTEM WAS THE ONLY ITEM FOR WHICH WE HAD A HIGH PRIORITY FOR IMPROVEMENT RATING AGAIN, OVER 0.10.

THAT WAS A NEW QUESTION THIS YEAR, AND IT'S ONE OF THOSE SERVICES THAT THE CITY IS NOT REALLY OFFERED VERY OFTEN OR NOT VERY OFTEN, BUT FOR VERY LONG.

SO IT'S ONE OF THOSE AREAS WHERE I THINK STAFF IS STILL TRYING TO FEEL IT OUT.

THEY'RE STILL TRYING TO WORK OUT SOME OF THE ISSUES.

AND FOR THE MOST PART, I DON'T KNOW OF ANY OTHER COMMUNITIES IN OUR REGION THAT PLOW THEIR TRAILS.

SO, I MEAN, THAT'S JUST KIND OF A TOP NOTCH SERVICE THAT THE CITY CAN OFFER.

THIS IS THAT SNOW REMOVAL ON THE TRAIL SYSTEM? NOW DON'T TAKE THAT AREA SHADED IN NEUTRAL TOO SERIOUSLY.

THAT'S ONE OF THE LEAST POPULATED IN TERMS OF RESIDENTIAL HOUSEHOLDS.

IT'S ONE OF THE LESSER POPULATED ZONES.

NOW, THAT AREA OFF TO THE RIGHT IS ALSO NEUTRAL, BUT THAT COULD BE ALSO A LACK OF TRAIL SYSTEM THERE, IN TERMS OF CITY OWNED TRAILS.

WE TALK ABOUT COMMUNICATION.

IT'S REALLY THE KEY TO YOUR CONTINUED SUCCESS.

AND THE REASON THAT I SAY THAT IS DURING COVID, WE HAD A NUMBER OF OUR MUNICIPAL CLIENTS JUST PAUSED THEIR SURVEYS, AND WE HAD A LOT OF TIME ON OUR HANDS.

SO WE STARTED GATHERING YEARS AND YEARS AND YEARS OF STATISTICALLY VALID RESEARCH DATA, AND WE SENT IT TO THE KANSAS STATE UNIVERSITY, AND SOME OF THEIR STUDENTS STARTED WORKING ON IT. AND AFTER A COUPLE OF MONTHS, THEY CAME BACK AND THEY PRESENTED THE RESULTS TO US.

AND THEY SAID THE MAJOR CORRELATION WITHIN ALL OF YOUR HISTORICAL DATA IS AN EBB AND FLOW WITH COMMUNICATION.

AS COMMUNICATION SCORES RISE, SO DO YOUR GENERALIZED OR OVERALL SATISFACTION RATINGS ACROSS THE BOARD.

AND AS COMMUNICATION FALLS, SO DO THOSE SCORES.

AS YOU CAN SEE HERE, VERY STRONG RATINGS IN TERMS OF OVERALL COMMUNICATION.

THE LEVEL OF PUBLIC INVOLVEMENT AND LOCAL DECISION MAKING IS ALWAYS GOING TO BE THAT PARTICULAR.

THERE'S GOING TO BE THAT GROUP OR THAT CONTINGENT THAT'S JUST NOT NECESSARILY SATISFIED.

THIS IS WHERE I TYPICALLY WILL TURN TO THE AUDIENCE AND SAY, WELL, WE RARELY OR IF EVER HAVE A FULL ROOM UNLESS THERE'S A REALLY CONTENTIOUS ISSUE ON THE AGENDA, SO TAKE THAT FOR WHAT IT IS. BUT WHEN WE LOOK AT BENCHMARKING, EXCEEDING THOSE NATIONAL AND REGIONAL AVERAGES BY VAST AMOUNTS, AND WHEN WE ASK RESIDENTS WHERE THEY'RE CURRENTLY GETTING THEIR INFORMATION, THE MOST PREFERRED SOURCES ARE ALSO AMONG THE MOST USED, WHICH IS TELLING US THAT YOU'RE NOT ONLY SETTING THE AGENDA, YOU'RE SETTING THOSE EXPECTATIONS, AND YOU'RE THE PLACE WHERE THE RESIDENTS TURN FIRST WHEN THEY NEED CITY RELATED INFORMATION.

SO MANY ORGANIZATIONS COULD USE THAT PARTICULAR DICHOTOMY OF WHERE WE GET INFORMATION AND WHERE WE PREFER TO GET INFORMATION.

AND CITY OF LENEXA HAS HELD VERY STRONG IN THOSE PARTICULAR AREAS.

IN SUMMARY, THE RESULTS ARE PHENOMENAL AS THEY'VE BEEN IN YEARS PAST.

I THINK THERE'S ALWAYS WORK TO BE DONE.

I THINK STAFF REALLY TAKES THE RESULTS SERIOUSLY.

THEY HAVE A GOOD WAY OF INCORPORATING THEM INTO THEIR DECISION MAKING AND BUDGETING.

THEY'VE ALWAYS DONE A REALLY GOOD JOB WITH OUR RESULTS.

I THINK ONE OF THE GREATEST THINGS THAT WE SAW IN THIS YEAR WAS THAT THERE WAS A REALLY NICE UPLIFT OF SOME OF OUR ELECTED OFFICIAL RATINGS.

AND JUST TO BE BLUNT, NATIONALLY, WE'VE SEEN A MAJOR DECREASE IN SOME OF THOSE RATINGS, ESPECIALLY WHEN WE TALK ABOUT VALUE FOR TAXES, QUALITY OR EFFECTIVENESS OF ELECTED OFFICIALS. WE'VE I WAS IN A COMMUNITY IN THE DALLAS AREA, WHICH I WON'T NAME JUST LAST NIGHT.

IT WAS A COMPLETELY DIFFERENT STORY.

SO I JUST WANT TO LET YOU KNOW THIS IS NOT COMMON.

IT MIGHT BE COMMON FOR LENEXA, IT MIGHT BE COMMON FOR OLATHE, BUT IT'S NOT COMMON NATIONWIDE.

AND I THINK EVERYBODY SHOULD FEEL REALLY PROUD OF THE WORK THAT THEY'VE DONE.

AND REALLY GIVING STAFF A PAT ON THE BACK THERE.

IT REALLY DEMONSTRATES THE WAY THAT STAFF HAS BEEN COMMITTED TO THIS RESEARCH.

NOW, YOU MIGHT SAY, WELL, IF THE RESULTS ARE ALWAYS SO GOOD, WHY DO WE CONTINUE TO DO THIS? AND IT'S BECAUSE WE FIND SMALL DECREASES IN CERTAIN AREAS.

WE FIND PRIORITIES HAVE SHIFTED.

AND WHAT I MENTIONED EARLIER ON IN THE SURVEY GIVES US AN OPPORTUNITY TO GET STATISTICALLY VALID DATA ON UNIQUE OR NEW QUESTIONS FOR WHICH WE MIGHT WANT TO TEST THE WATERS ON. ONE OF THE THINGS THAT I'VE HAD THE PLEASURE OF DOING HERE IS WORKING WITH LOGAN AND YOUR PARKS AND RECREATION STAFF FOR A NUMBER OF YEARS ON MANY DIFFERENT PROJECTS, AND THEY REALLY LEVERAGE THESE RESULTS AS WELL.

SO IT'S NOT JUST HAPPENING IN THE CITY MANAGER'S OFFICE, IT'S HAPPENING CITYWIDE.

AND THAT'S JUST SOMETHING THAT WE CAN'T SAY IN EVERY COMMUNITY WE GO TO.

WITH THAT, I'LL ALWAYS TAKE ANY QUESTIONS.

I'VE GOT A COPY OF THE REPORT HERE WITH ME, BUT IF IT'S SOMETHING I CAN'T HONESTLY ANSWER HERE TODAY, I'LL GET A WRITTEN RESPONSE BACK TO STAFF AND THEY'LL BE ABLE TO PROVIDE THAT TO YOU. QUESTIONS OR COMMENTS? RYAN, THANK YOU FOR THE REPORT.

OH, YEAH. BILL. GO AHEAD. YEAH.

PARDON ME, UH, JULIE.

UM. I SAT OUT THERE WHEN YOU DID THE FIRST ONE.

UM, AND I LIKE TO TELL THIS EVERY TIME WE DO ONE OF THESE JUST TO GIVE, UH,

[00:25:10]

UH, THERE WAS A COUNCIL MEMBER DECADES AGO WHEN YOU STARTED THAT, UH, TRIED TO TELL THE OWNER, ELAINE, UH, HOW SHE SHOULD HAVE ASKED QUESTIONS, HOW SHE SHOULD ASK QUESTIONS, AND SHE SET EVERYBODY STRAIGHT THAT THIS WAS GOING TO BE A STATISTICALLY VALID SURVEY AND WE WERE GOING TO GET OBJECTIVE FEEDBACK. AND SHE WAS A FEW SECONDS FROM WALKING OUT THE ROOM IF THE COUNCIL DID NOT WANT THAT.

SO, UM, WE'VE BEEN DOING IT FOR A LONG TIME AND WE LISTEN TO IT BECAUSE I THINK YOU GUYS ARE GOOD AND YOU'VE BEEN GOOD SINCE THAT VERY FIRST MEETING.

SO THANK YOU.

YEAH. THANK YOU SO MUCH. ANYONE ELSE? RYAN, THANK YOU FOR THE REPORT.

UM, WE DID WANT TO NOTE THAT BECKY SHARED WITH ALL OF OUR EMPLOYEES AT THEIR STAFF LUNCHEON RECENTLY, UM, AND I THINK THAT WE CAN ALL TAKE PRIDE IN THE FACT THAT THIS SUCCESS IS TOP TO BOTTOM FOR EVERYONE.

IT'S ALL PART OF A TEAM, AND THANK YOU FOR HIGHLIGHTING THAT, ESPECIALLY BECAUSE IT'S NOT JUST ELECTED OR STAFF, IT'S EVERYBODY.

SO YEAH, AND THANK YOU FOR POINTING THAT OUT MORE INTO THE WEEDS, I THINK.

YEAH. NOW THAT YOU, UH, A NEW WEBSITE IS ON THE WAY.

SO SO NAILED IT ON THAT POINT TOO.

PHENOMENAL. WELL, CONGRATULATIONS AGAIN TO THE NEWLY ELECTED OFFICIALS.

IT'S REALLY GREAT TO SEE ALL OF YOU.

AND I LOOK FORWARD TO SEEING YOU IN A COUPLE YEARS.

THANK YOU. THANK YOU ALL SO MUCH.

HAVE A GREAT DAY. NEXT IS THE CONSENT AGENDA.

[CONSENT AGENDA]

ALL MATTERS LISTED WITHIN THE CONSENT AGENDA HAVE BEEN DISTRIBUTED TO EACH MEMBER OF THE GOVERNING BODY FOR REVIEW, ARE CONSIDERED TO BE ROUTINE AND WILL BE ENACTED ON BY ONE SINGLE MOTION, WITH NO SEPARATE DISCUSSION.

IF A MEMBER OF THE GOVERNING BODY OR AUDIENCE DESIRES A SEPARATE DISCUSSION ON AN ITEM, THAT ITEM MAY BE REMOVED FROM THE CONSENT AGENDA AND PLACE ON THE REGULAR AGENDA.

ANYONE REMOVE AN ITEM FOR DISCUSSION? HEARING NONE, I WILL ENTERTAIN A MOTION TO APPROVE THE CONSENT AGENDA.

SO MOVED. MOTION BY COURTNEY.

SECOND BY CRAIG. ALL IN FAVOR? AYE. MOTION PASSES.

CONSENT AGENDA IS APPROVED.

ONTO BOARD RECOMMENDATIONS.

[4. Ordinance approving a five-year special use permit for a medical clinic use known as Raw Health Company located at 12760 W. 87th Street Parkway, Suite 110, in the NP-O, Planned Neighborhood Office District]

STEPHANIE.

THANK YOU, MAYOR, AND GOOD EVENING COUNCIL.

I'M A LITTLE SHORTER, SO I PUT THIS BACK DOWN.

UM, LET ME PULL UP MY POWERPOINT AND I WILL TALK TO YOU ABOUT, EXCUSE ME, ITEM NUMBER FOUR, WHICH IS, OH, GOSH.

HOLD ON, HERE WE GO.

LET'S TRY THAT AGAIN.

UH RAW HEALTH COMPANY.

IT'S A REQUEST FOR A FIVE YEAR SPECIAL USE PERMIT.

AND LET ME TELL YOU A LITTLE BIT ABOUT THIS PARTICULAR BUSINESS AND THEIR LOCATION.

YOU CAN SEE HERE ON THE MAP THIS IS JUST NORTH OF 87TH STREET.

AND FOR CONTEXT, THIS IS TO THE EAST OF THE HY-VEE SHOPPING CENTER AND JUST TO THE WEST OF OLD CITY HALL.

THE ZONING MAP INDICATES THE PROPERTY IS ZONED NPO, WHICH IS AN OFFICE TYPE COMMERCIAL ZONING DISTRICT, AND THE FUTURE LAND USE MAP THAT YOU CAN SEE ON THE SCREEN INDICATES OFFICE USES IN THE COMPREHENSIVE PLAN.

SO THIS ZONING, LAND USE AND COMPREHENSIVE PLAN DO ALIGN.

AND THAT IS BASICALLY THE VERY SHORT EXPLANATION THERE.

LET ME SEE WHAT HAPPENED WITH THE REST OF MY SLIDES.

I DO HAVE MORE, I PROMISE.

I DON'T KNOW WHY THAT DIDN'T GO CORRECTLY THROUGH THERE.

AND. SOMETHING VERY STRANGE IS HAPPENING, AND THAT DOESN'T USUALLY HAPPEN TO ME.

OKAY, WELL, WE MIGHT HAVE TO JUST DO IT THIS WAY.

SORRY ABOUT THAT.

I DON'T KNOW WHAT'S HAPPENING HERE.

YEAH, I CAN.

UM, SO HERE'S THE STREET VIEW OF THE BUILDING.

AND THIS IS THE VIEW FROM THE FOUR WAY INTERSECTION FACING NORTHEAST.

YOU CAN SEE THIS IS AN EXISTING BUILDING.

THIS SPECIAL USE PERMIT REQUEST IS ONLY FOR THE SINGLE TENANT SPACE IN THE BUILDING.

UM, THIS IS A 700 SQUARE FOOT TENANT SPACE ROUGHLY IN THIS AREA YOU SEE HERE ON MY MOUSE ON THE SCREEN.

THERE'S A LOT OF EXISTING PARKING IN THIS PARTICULAR AREA, AND IT'S SHARED AMONG THE TENANTS OF THIS OFFICE BUILDING.

[00:30:05]

WE DO LOOK AT 13 DIFFERENT CHARACTERISTICS.

YOU'LL SEE THIS ALSO FOR REZONINGS.

UM, IN THIS PARTICULAR CASE WE DO GO THROUGH IN OUR PLANNING COMMISSION STAFF REPORT, AND WE DETAIL RESPONSES TO WHY THE SPECIAL USE PERMIT MEETS EACH OF THESE 13 CHARACTERISTICS. IF YOU'D LIKE FOR ME TO GO THROUGH THEM IN MORE DETAIL, I'M HAPPY TO DO SO, BUT I TYPICALLY DON'T GET INTO THAT IN GREAT DETAIL AS PART OF THIS PRESENTATION.

STEPHANIE, I DO THINK IT WOULD BE USEFUL JUST FOR THE NEWNESS OF THE GROUP.

IF YOU COULD PLEASE EXPLAIN WHY THE SPECIAL USE PERMIT IS REQUIRED.

YEAH. SO THE SPECIAL USE PERMIT IS FOR A MEDICAL CLINIC USE UM, RAW HEALTH COMPANY IN PARTICULAR IS A CHIROPRACTIC TYPE USE.

AND OUR APPLICANT IS HERE TONIGHT.

AND SHE CAN TELL YOU MORE ABOUT WHAT EXACTLY SHE DOES AS PART OF HER BUSINESS OPERATIONS.

BUT IN SHORT, WE CONSIDER IT A MEDICAL CLINIC USE.

AND WHEN WE HAVE A MEDICAL CLINIC USE IN THE NP0 ZONING DISTRICT, WE REQUIRE A SPECIAL USE PERMIT.

UM, SOMETIMES THE REASON WHY THAT IS A MORE SENSITIVE USE AND REQUIRES A SPECIAL USE PERMIT, RATHER THAN JUST BEING ALLOWED OR PERMITTED, IS BECAUSE OF THE NATURE OF, YOU KNOW, THE COMINGS AND GOINGS, THE INTENSITY OF MAYBE HOW MANY DOCTORS ARE IN THE FACILITY, HOW MANY PATIENTS ARE THERE WAITING FOR APPOINTMENTS.

UM, JUST THE OVERALL, UM, INTENSITY OF THAT TYPE OF USE, THE HOURS OF OPERATION, UM, EVERY ONCE IN A WHILE THERE'S A NOISE ISSUE WITH MEDICAL, DEPENDING ON WHAT TYPE OF MEDICAL USE IT IS.

BUT WE DO LOOK THROUGH ANY OF THOSE POTENTIAL IMPACTS AS PART OF THAT SPECIAL USE PERMIT PROCESS TO MAKE SURE THAT IT DOES FIT IN WITH THE EXISTING BUILDING OR THE SURROUNDING CONTEXT OF THE SHOPPING CENTER OR AREA THAT THAT IT'S WITHIN.

THANK YOU MAYOR. SO STAFF AND THE PLANNING COMMISSION DID RECOMMEND APPROVAL OF THIS SPECIAL USE PERMIT FOR RAW HEALTH COMPANY FOR FIVE YEARS AND FIVE YEARS AS A STANDARD TIME ALLOWANCE.

EXCUSE ME FOR A SPECIAL USE PERMIT FOR A MEDICAL CLINIC.

AND THAT CONCLUDES MY PRESENTATION.

ANY QUESTIONS OR DISCUSSION? JOE. THANK YOU MAYOR.

SO I THINK THIS IS FINE.

I AGREE WITH ALL THE, UM, GOLDEN CRITERIA.

I ACTUALLY HAVE A QUESTION SOMEWHAT ADJACENT, BUT SINCE WE'RE TALKING ABOUT SOMETHING NEARBY, I'LL ASK THE STREET THAT RUNS IN FRONT OF THIS PROPERTY AROUND TO ROUGHLY HY-VEE GAS.

I ASSUME THAT IS A PRIVATE DRIVE.

DOES ANYBODY KNOW? YES.

OKAY. AND IT'S IN REALLY BAD SHAPE.

IS THERE ANYTHING WE CAN DO TO ENCOURAGE THE OWNER OF THE DEVELOPMENT OR WHATEVER TO ADDRESS THAT SITUATION? UH, MAYOR, UH, COMMISSIONER COUNCIL MEMBER KARLIN, YES, WE CAN WE CAN LOOK AT THAT AS A PROPERTY MAINTENANCE ISSUE, KIND OF, IN THIS CASE, SEPARATE MAYBE FROM THIS, UM, UH, PROJECT SINCE WE'RE JUST LEARNING ABOUT IT, BUT WE'RE HAPPY TO LOOK AT THAT AND AND FOLLOW UP.

GREAT. THANK YOU. ANYONE ELSE? WITH THAT, I NEED A MOTION TO APPROVE THE ORDINANCE APPROVING A FIVE YEAR SPECIAL USE PERMIT FOR MEDICAL CLINIC KNOWN AS RAW HEALTH COMPANY.

MOTION. OKAY.

MOTION BY CHELSEA.

A SECOND. SECOND.

SECOND. BY CRAIG, THANK YOU.

ALL IN FAVOR? AYE.

MOTION PASSES. THANK YOU.

NUMBER FIVE IS A PRELIMINARY PLAN FOR EXPRESS OIL CHANGE AND TIRE ENGINEERS FOR AN AUTO SERVICE.

[5. Preliminary plan for Express Oil Change & Tire Engineers for an auto service, limited use at 8610 Pflumm Road in the CP-2, Planned Community Commercial District]

STEPHANIE. THANK YOU, MAYOR.

I'M GOING TO STICK WITH THIS VERSION OF PRESENTING BECAUSE I DON'T KNOW WHAT'LL HAPPEN IF I TRY AND ACTUALLY DO THE NICE PRESENTATION.

UM, SO BEAR WITH ME THROUGH THAT.

UM, STEPHANIE KESSLER AGAIN WITH THE COMMUNITY DEVELOPMENT DEPARTMENT.

AND AS MENTIONED, THIS IS A PRELIMINARY PLAN FOR EXPRESS OIL CHANGE AND TIRE ENGINEERS, UM, LOCATED NEAR ABOUT 86TH AND PLUM ROAD.

HERE IS A LOCATION MAP WHERE YOU CAN SEE THE PROPOSED SITE PLAN AND SITE OUTLINED IN RED.

AND THE APPROXIMATE LOCATION AGAIN IN THAT NORTHWEST CORNER OF 87TH AND PFLUMM.

YOU MAY RECALL THE SITE IN THE PAST WAS A SONIC DRIVE IN RESTAURANT.

UM, THE SONIC WAS DEMOLISHED A FEW YEARS AGO AND CURRENTLY THE SITE IS JUST BARE GRASS.

THERE'S NOT EVEN ANY CONCRETE REMAINING FROM THAT SONIC LOCATION.

SO THIS IS WHAT WE CALL AN INFILL DEVELOPMENT PROJECT, BECAUSE IT'S FILLING IN SORT OF THE LAST VACANT LOT IN THIS PARTICULAR AREA.

NOW ON THE SCREEN HERE YOU CAN SEE THE ZONING AND FUTURE LAND USE MAP.

SO YOU'LL SEE THE SUBJECT SITE OUTLINED IN BLACK.

HERE IT IS ZONED CP TWO WHICH IS A COMMERCIAL ZONING DISTRICT, AND THE COMPREHENSIVE PLANS FUTURE LAND USE MAP CALLS THIS AREA OUT AS COMMUNITY COMMERCIAL

[00:35:02]

THIS IS THE PROPOSED SITE PLAN.

YOU CAN SEE HERE THAT PFLUMM ROAD IS ALONG THE EAST SIDE.

THERE'S A PRIVATE DRIVE TO THE SOUTH, AND THE SITE IS ACCESSED BY TWO CURB CUTS OFF OF THE PRIVATE DRIVE.

THERE'S NO ACCESS OFF OF PFLUMM ROAD, AND THE CITY WOULD NOT SUPPORT AN ADDITIONAL ACCESS POINT DUE TO THE PROXIMITY OF OTHER ACCESS POINTS IN THE VICINITY.

SO THIS IS GOING TO BE ONLY ACCESSED INTERNALLY FROM THE SHOPPING CENTER.

THE CUSTOMERS WILL COME IN THROUGH ONE OF THESE TWO ENTRANCES, AND THEY'LL BE ABLE TO EITHER PULL RIGHT UP TO ONE OF THE GARAGE DOOR BAYS.

YOU CAN SEE WITH THE ARROWS WHERE THE GARAGE DOORS LEAD IN AND OUT, OR THEY CAN PARK TEMPORARILY, UM, IN ORDER TO GET THE VEHICLE SERVICED.

AND WE DO HAVE THE APPLICANT HERE TONIGHT IN ORDER TO EXPLAIN MORE OF THOSE OPERATIONS, IF YOU'D LIKE TO HEAR FROM THEM AFTER MY PRESENTATION.

UM, A COUPLE OTHER NOTABLE ASPECTS OF THIS DEVELOPMENT.

YOU CAN SEE THE TRASH ENCLOSURE LOCATED IN THE NORTHWEST CORNER OF THE SITE, AND THEN I WILL NOTE, UM, SURROUNDING THE SITE TO THE NORTH, THERE IS SOME MULTIFAMILY RESIDENTIAL. THERE'S AN EXISTING BERM ON THE NORTH SIDE OF THE SITE HERE THAT THE APPLICANT WILL CONTINUE TO PRESERVE AND ALSO MAINTAIN AND ADD LANDSCAPING TO, UH, SO THAT BERM WILL BUFFER BETWEEN THIS PARTICULAR OIL CHANGE AND TIRE USE AND THE EXISTING RESIDENTIAL THE WEST SIDE OF THE PROPERTY.

THERE IS A PARKING LOT FOR THAT MULTIFAMILY DEVELOPMENT, BUT THERE'S NO RESIDENTIAL STRUCTURES ON THIS SIDE.

SO, UM, IT'S NOT AS IMPORTANT TO SCREEN.

HOWEVER, THERE WILL STILL BE VEGETATION REMAINING AND PRESERVED AS WELL AS ADDED TO FURTHER LANDSCAPE PLAN.

AND ON THIS SIDE YOU CAN SEE THE BUILDING.

THIS IS ROUGHLY 5,700FT².

YOU CAN SEE THOSE SIX GARAGE DOOR BAYS ON EACH SIDE OF THE BOTH NORTH AND SOUTH ELEVATIONS.

THIS IS STILL PRELIMINARY IN NATURE.

SO THERE'S A COUPLE LITTLE THINGS THAT STAFF IS GOING TO BE WORKING WITH THE APPLICANT TO ADJUST WITH THE ARCHITECTURE OF THE BUILDING, SUCH AS MAKING SURE THAT IT'S FOUR SIDED ARCHITECTURE. THIS WEST ELEVATION HERE DOESN'T HAVE ANY WINDOWS ON IT.

SO THAT'S SOMETHING THAT WE'RE GOING TO BE REQUESTING AS PART OF THE FINAL PLAN.

UM, SPEAKING OF FINAL PLAN, JUST SO THE NEW MEMBERS ON THE COUNCIL ARE AWARE, TYPICALLY A FINAL PLAN WOULDN'T COME BACK TO THE CITY COUNCIL UNLESS IT WAS CALLED UP SPECIALLY.

SO DON'T BE SURPRISED IF THE NEXT THING YOU SEE IS SOMETHING MOVING ON THE GROUND AFTER A PRELIMINARY PLAN APPROVAL.

THEY ARE USING QUALITY MATERIALS.

YOU CAN SEE DIFFERENT BRICK AND STONE MATERIALS, AND THIS APPLICANT REALLY DID A GREAT JOB COLLABORATING WITH STAFF ON IMPROVING ARCHITECTURE FROM THEIR ORIGINAL SUBMITTAL.

I KNOW I ALREADY TALKED A LOT ABOUT LANDSCAPING, BUT YOU CAN SEE ALL OF THE GREENERY ON THIS PARTICULAR EXHIBIT HERE.

UM, YOU CAN SEE THERE'S A LOT OF TREES, SOME OF WHICH ARE EXISTING.

THERE'S NEW LANDSCAPING IDENTIFIED ON THIS PLAN AS WELL, AND THERE WILL BE SOME PERIMETER LANDSCAPING ALONG PFLUMM ROAD AS WELL.

STAFF AND THE PLANNING COMMISSION RECOMMEND APPROVAL OF THE PRELIMINARY PLAN FOR THIS AUTO SERVICE, LIMITED TYPE USE AT 8610 PFLUMM ROAD.

AND THAT CONCLUDES MY PRESENTATION.

ANY QUESTIONS FOR STEPHANIE? AND YOU MENTIONED THE APPLICANT WAS HERE.

ANYTHING THAT YOU'D LIKE TO ADD? STATE YOUR NAME AND ADDRESS FOR THE RECORD, PLEASE.

YES. RYAN COUBERT WITH OLSSON ENGINEERING, 7301 WEST 133RD STREET, OVERLAND PARK.

UM, THANK YOU FOR HAVING US HERE.

COUNCIL MEMBERS, I KNOW, UM, EXPRESS OIL WANTED TO BE HERE.

THEY'RE BASED IN BIRMINGHAM, ALABAMA, BUT THE REPRESENTATIVE GOT SICK THIS WEEK AND WASN'T ABLE TO MAKE IT.

SO YOU GET ME TONIGHT? JUST JUST THE ENGINEER.

UM, I KNOW THEY'RE REALLY EXCITED TO BE HERE.

THIS WILL BE THEIR SIXTH LOCATION IN THE KANSAS CITY METRO.

UM, ALL OF OPEN SINCE 2019.

SO THEY'RE RELATIVELY, UH, NEW TO THE MARKET, BUT, UM, HAVING GREAT SUCCESS HERE.

EXCITED TO MAKE A SPLASH.

UM, THEY HAVE A 99% SUCCESS RATE FOR THEIR STORES, SO THEY'RE TYPICALLY SUCCESSFUL WHERE THEY GO.

UM, THEY'RE VERY PROUD OF THEIR RECORD AS A THEY BELIEVE THEY HAVE A HIGHER LEVEL OF SERVICE FOR THAT QUICK OIL CHANGE, UM, TYPE OF SERVICE AND LOCATION.

UM, ANY QUESTIONS FROM YOU ALL? COURT. NOT SO MUCH A QUESTION, BUT A COMMENT.

I, UM, AS I'M LOOKING AT THIS PLAN AND THIS MAY OR MAY NOT HAVE ANYTHING TO DO WITH THIS PARTICULAR WITH YOUR CLIENT SPECIFICALLY, BUT I'M FAIRLY CERTAIN THAT THERE IS A SIMILAR BUSINESS IN THAT PARKING LOT, WHICH KIND OF CONCERNS ME A LITTLE BIT IN THAT, YOU KNOW, OBVIOUSLY WE'RE ALL ABOUT FAIR COMPETITION AND THAT KIND OF THING.

BUT WHEN WE LOOK AT WHAT WE'RE PUTTING INTO OUR CITY AS FAR AS ASSETS GO AND THERE'S A POTENTIAL TO HINDER OR HURT OR HELP BUSINESSES, I GUESS

[00:40:10]

RIGHT? SO WE ALWAYS LOOK AT WHAT IS IT THAT WE'RE PUTTING IN AND IS IT SOMETHING THAT CAN BE UTILIZED LATER IF, FOR INSTANCE, THIS COMPANY GETS UP AND MOVES, WHETHER IT BE A FIVE STORY BUILDING, WHETHER IT BE, UM, A RETAIL SHOP, YOU KNOW, IS IT ABLE TO, TO BE AN ASSET TO OUR CITY.

AND SO WHEN I SEE THIS, I, I THAT'S THE FIRST THING THAT KIND OF CAME TO MIND FOR ME.

I DON'T KNOW THAT IT'S GOING TO DETER ME.

I JUST WANTED TO POINT THAT OUT.

YEAH. THANK YOU. AND I CAN'T SPEAK TO WHY THIS SITE WAS PARTICULARLY SELECTED BY MY CLIENT.

I THINK THAT'S COMMON PRACTICE.

WE HAVE A PHARMACY ACROSS FROM A PHARMACY, AND YOU JUST LET THE PEOPLE DECIDE? YEAH. YES.

MELANIE. STEPHANIE, UM, HOW LONG HAS THIS PROPERTY BEEN VACANT? YOU'RE GOING TO TEST MY HISTORY KNOWLEDGE HERE, LET ME PULL UP OUR STAFF REPORT SO I CAN GIVE YOU THE CORRECT INFORMATION.

UM, IT LOOKS LIKE IT WAS A SONIC FROM 1995 UNTIL 2019, WHEN IT WAS DEMOLISHED.

UM, YEAH. JUST A COMMENT TO GO ALONG WITH WHAT COURTNEY WAS SAYING.

UM, AND WHAT YOU WERE SAYING TO JULIE RIGHT.

LIKE, THAT IS THE THING IN OUR SOCIETY THAT YOU HAVE PHARMACIES RIGHT ACROSS FROM EACH OTHER AND LIKE COMPETITION RIGHT ACROSS FROM EACH OTHER.

YES. UM, I'M NOT OPPOSED TO THIS BUSINESS.

IT'S JUST THE LOCATION OF IT WHERE I'M HAVING A LITTLE BIT OF TROUBLE.

UM. UH, APPROVING OF THIS IDEA, WAS THERE A CONVERSATION ABOUT THAT, UH, WITH THE PLANNING COMMISSION THAT YOU KNOW, OF? UH, THE THE PLANNING COMMISSION DID MENTION THE PROXIMITY OF THE SIMILAR USER, BUT WE HAD A SIMILAR CONVERSATION WHERE WE ALLOW COMPETITION.

IT'S A PERMITTED USE.

SO THERE'S NOT A SPECIAL USE PERMIT, YOU KNOW, UM, IT'S IT'S AN ALLOWED USE, AND IT'S JUST A MATTER OF THEM BEING ABLE TO CONSTRUCT THE BUILDING PER PLAN.

AND THEY ARE MEETING ALL OF THE CODES OF THE ZONING ORDINANCE.

SO THERE'S NOT A DEVIATION REQUEST FOR ANY ASPECT OF THAT.

THEY'RE ABLE TO FIT EVERYTHING WITHIN CODE ON THE SITE.

UM, AND COMPETITION ISN'T PART OF OUR SORT OF GOLDEN CRITERIA.

SO NOT REALLY SOMETHING THAT WE CAN.

YEAH. NO. AND I APPRECIATE THAT.

UM, REMINDER.

UM, NO, THAT'S GOOD TO KNOW.

THANK YOU. ANYBODY ELSE? CRAIG. I REMEMBER WHEN THE SONIC WAS THERE, AND IT'S BEEN GONE FOR LONGER THAN JUST 2019. IT WAS, UH.

ANYWAY, I THINK IT'S A TERRIFIC USE FOR THIS PIECE OF PROPERTY BECAUSE I'VE WONDERED FOR A LONG TIME WHAT WOULD GO IN THERE.

AND SO I PLEASE PASS ALONG TO THE, TO THE OWNERS THAT, UH, WE'RE HAPPY TO HAVE THEM.

AND MAYBE WHEN THEY DO GET HERE, THEY CAN STOP IN AND AND JOIN THE LOCAL CHAMBER OF COMMERCE.

THEY'RE JUST RIGHT DOWN THE STREET.

UH, OBVIOUSLY NOT A REQUIREMENT, BUT, UH, WE ENCOURAGE THAT SORT OF THING.

THANK YOU VERY MUCH.

ANYBODY ELSE OKAY WITH THAT? I NEED A MOTION TO APPROVE THE PRELIMINARY PLAN FOR EXPRESS OIL CHANGE AND TIRE ENGINEERS IN THE CP2.

MOTION BY CRAIG, SECOND BY BILL.

ALL IN FAVOR? AYE.

MOTION PASSES.

UM, AS JENNIFER NOTED AT THE TOP OF THE MEETING, WE ARE CONTINUING ITEM NUMBER SIX TO THE JANUARY 16TH MEETING AT THE APPLICANT'S REQUEST.

[6. Consideration of a rezoning and preliminary plan known as The Residences on Woodsonia for a multifamily residential development located near the northeast and southeast corners of future 86th Street & Woodsonia Drive]

OKAY. ITEM NUMBER SIX IS A CONSIDERATION OF A REZONING AND PRELIMINARY PLAN KNOWN AS THE RESIDENCES AT WOODSONIA, FOR A MULTI-FAMILY RESIDENTIAL DEVELOPMENT LOCATED NEAR THE NORTHEAST AND SOUTHEAST CORNERS OF THE FUTURE 86TH STREET AND ONE WOODSONIA DRIVE.

AND WE WILL DISCUSS THAT AGAIN ON JANUARY 16TH.

NUMBER SEVEN IS A PRELIMINARY PLAN FOR CEDAR CANYON WEST COMMERCIAL FOR RETAIL RESTAURANT, OFFICE SERVICE STATION USES, LOCATED NEAR THE NORTHEAST CORNER OF K-10 HIGHWAY

[7. Preliminary plan for Cedar Canyon West Commercial for retail, restaurant, office, and service station uses located near the northeast corner of K-10 Highway & Canyon Creek Boulevard in the CP-2, Planned Community Commercial District]

STEPHANIE, THANK YOU AGAIN, MAYOR STEPHANIE KESSLER WITH THE COMMUNITY DEVELOPMENT DEPARTMENT, AND I BELIEVE THIS IS THE LAST ONE FOR ME TONIGHT.

[00:45:02]

UH, AND THIS IS LOCATED APPROXIMATELY IN THE NORTHEAST CORNER OF CANYON CREEK BOULEVARD AND K-10 HIGHWAY.

ON THE SCREEN, NOW YOU CAN SEE THE LOCATION MAP AND THE RED OUTLINED LOTS YOU CAN SEE HERE ON THE SCREEN.

UH, THERE WILL BE A FUTURE STREET, 100TH STREET, GOING RIGHT THROUGH HERE.

SO THAT'S WHY YOU SEE THAT BISECTED, UH, LOT JUST TO THE NORTH OF THE OTHER FIVE LOTS.

AND THIS IS IN SORT OF THE SOUTHWEST AREA OF LENEXA.

BACK EARLIER IN 2023, I BELIEVE BACK IN MARCH, THERE WAS A CONCEPT PLAN AND REZONING FOR SEVEN TRACKS IN CEDAR CANYON WEST.

AND IF YOU LOOK AT THE ENTIRETY OF THIS MAP, IT GOES ALL THE WAY OVER TO FUTURE CLEAR ROAD AS IT WOULD EXTEND SOUTH.

SO THIS IS A VERY LARGE AREA HERE THAT WAS SORT OF MASTER PLANNED AS PART OF THE DEVELOPMENT CALLED CEDAR CANYON WEST.

UH, RECENTLY WE HAVE APPROVED FINAL PLANS FOR NOT ONLY 100TH STREET, WHICH WILL CONNECT TO 99TH STREET RIGHT HERE WHERE THE MOUSE IS, AND CURVE UP AND OVER TO THE WEST TO MEET WITH CANYON CREEK BOULEVARD.

AND THEN ALSO A FINAL PLAN FOR A MULTIFAMILY DEVELOPMENT ON THE EAST HALF OF TRACT FOUR AND A SMALL PORTION OF TRACT FIVE HERE.

SO THAT IS CALLED THE CANYON CREEK APARTMENTS.

IF YOU'RE NOT FAMILIAR WITH THAT ONE, I CAN BRING YOU UP TO SPEED ON THAT A LITTLE BIT LATER.

UM, THIS APPLICATION TONIGHT IS FOR THE COMMERCIAL COMPONENT ON TRACT A, WHICH YOU SEE IN RED HERE AND CIRCLED IN THE YELLOW CIRCLE.

THE ZONING MAP INDICATES CP2 ZONING, WHICH, JUST LIKE OUR LAST PROPOSAL, IS A COMMERCIAL TYPE ZONING AND THE FUTURE LAND USE MAP HAS NOT BEEN UPDATED BASED ON THE CEDAR CANYON WEST APPROVALS QUITE YET, BUT IT WILL BE AS PART OF OUR COMPREHENSIVE PLAN UPDATE IN 2024.

AND RIGHT NOW IT'S SHOWING ABOUT HALF COMMUNITY RETAIL, A VERY SMALL SLIVER OF MEDIUM DENSITY RESIDENTIAL THAT KIND OF OVERLAPS NEAR THIS EXISTING RESIDENTIAL DEVELOPMENT.

AND THEN IN THE BLUE OFFICE RESEARCH AND DEVELOPMENT ON THE SOUTH PORTION OF THE SITE.

UH, WITH OUR NEW COMPREHENSIVE PLAN, THAT FUTURE LAND USE MAP WILL IDENTIFY COMMUNITY RETAIL IN THIS AREA OR A SIMILAR, UM, TYPE DESIGNATION TO ALIGN WITH WHAT WAS APPROVED WITH CEDAR CANYON WEST.

NOW ON THE SCREEN YOU CAN SEE THE ORIGINAL CONCEPT PLAN FROM EARLIER IN 23, WHERE WE HAD THAT REZONING.

AND WHAT YOU'LL SEE ON THE NEXT SLIDE WITH THE CURRENT PROPOSED PLAN IS VERY SIMILAR TO THIS CONCEPT PLAN.

SO WATCH CLOSELY AS I CLICK TO THE NEXT ONE.

DID YOU NOTICE ANY CHANGES? NOT A WHOLE LOT OTHER THAN THE ARTWORK'S A LITTLE BIT DIFFERENT AND WE'RE ON AN AERIAL IMAGE NOW.

SO THE MAIN CHANGE IS REALLY JUST THAT THE CONVENIENCE STORE SERVICE STATION TYPE USE HERE HAS FLIPPED.

SO IT'S NOW ORIENTED WHERE THE CONVENIENCE STORE WOULD BE ALONG CANYON CREEK BOULEVARD.

AND YOU SEE IN THIS ITERATION HERE, IT WAS MORE ORIENTED TO ALL THOSE LOTS WERE SORT OF FRONTING ON K-10.

SO THAT'S THE MAIN CHANGE BETWEEN THE CONCEPT PLAN AND THIS PRELIMINARY PLAN.

UM, THIS SHAPE HERE IS THE FUEL CANOPY.

AND THIS ONE TO THE WEST WOULD BE THE CONVENIENCE STORE.

AND THEN YOU'LL SEE THE OTHER LOTS ON THIS SIDE OF 100TH STREET, THESE FOUR GRAY BUILDINGS, THOSE ARE BASICALLY JUST SPEC BUILDINGS FOR DIFFERENT TYPES OF COMMERCIAL USES. A COUPLE OF THEM FEATURE DRIVE THRUS AROUND THE PERIMETER OF THE BUILDING ALONG 100TH STREET.

AND THEN THERE'S SOME MULTI-TENANT TYPE SPACES THAT ARE CARVED OUT FOR FUTURE USES TO BE DETERMINED.

THERE IS ONE BUILDING NORTH OF 100 STREET, AND THIS IS PRIMARILY AN OFFICE TYPE USE BUILDING IDENTIFIED ON THIS PLAN.

OVERALL, IT'S ABOUT 40,000FT² OF NEW BUILDING.

IF YOU GO BACK TO THAT SLIDE REAL QUICK, I JUST WANTED TO UNDERSTAND THE ACCESS.

IT LOOKS LIKE GOING FROM WEST- EAST.

THE FIRST DRIVEWAY IS OH..

LET ME SHOW YOU, SKIPPING AHEAD..

OR YOU CAN WAIT TILL YOU GET THERE.

WE CAN GO AHEAD AND I'LL GO BACK TO THE LOT LAYOUT AFTER THIS.

SO WE DO HAVE A RIGHT IN RIGHT OUT HERE AS THE FIRST ENTRANCE TO THAT SOUTH PORTION OF THE SITE, WE HAVE THREE FULL ACCESS POINTS, ONE ON EITHER SIDE OF THIS SORT OF MAIN ENTRANCE HERE, AND THE MAIN ENTRANCE TO THE NORTH PARCEL, AND THEN ONE DOWN HERE.

AND THERE IS POTENTIAL FOR A TRAFFIC SIGNAL HERE ON CANYON CREEK BOULEVARD AND 100 STREET IN THE FUTURE.

BUT ACCORDING TO ENGINEERING STAFF, THAT'S REALLY DEPENDENT ON THE INTENSITY OF THE DEVELOPMENT ON THE WEST SIDE OF CANYON CREEK BOULEVARD.

SO THE APPLICANT HAS PROVIDED TURN LANES AND BASICALLY LAID OUT 100 STREET IN SUCH A WAY THAT IT COULD ACCOMMODATE A TRAFFIC SIGNAL IN THE FUTURE IF NEEDED.

[00:50:07]

YOU'RE WELCOME. OKAY.

AND REALLY QUICKLY HERE.

THIS IS A GREAT GRAPHIC THAT JUST SHOWS ALL OF THE DIFFERENT LOTS AND THE TRACKED.

SO UM, THERE IS ESSENTIALLY WHAT WHAT WILL BECOME TRACKED A ORIGINALLY AND THAT IS LOTS ONE THROUGH FIVE IN TRACKED A AS THIS UH PROPERTY GETS SUBDIVIDED.

AND SO YOU SEE THE FIVE DIFFERENT COMMERCIAL LOTS HERE IN TRACKED A IN THE DIFFERENT COLORS AND THEN TRACKED B IS THIS LOT ONE UP HERE.

AND THEN TRACK C, I WANT TO POINT OUT IS A TINY LITTLE SLIVER THAT STAFF REQUESTED THE APPLICANT CARVE OUT SO THAT IN THE FUTURE THERE COULD BE A PRIVATE CONVEYANCE, POTENTIALLY BETWEEN THE DEVELOPER AND THE THE ADJACENT RESIDENTIAL HERE.

IF YOU DO LOOK ON SOME DIFFERENT AERIAL IMAGES, THE BACKYARDS OF THESE LOTS MAKE THIS WEIRD SHAPE ALONG THE PROPERTY LINE.

AND IT'S NOT JUST A NICE, UM, SMOOTH PROPERTY LINE, YOU KNOW, NICE FENCE LINE.

IT KIND OF JUTS INWARD.

SO WE SAW THIS AS AN OPPORTUNITY TO BE ABLE TO POTENTIALLY OFFER THE OPTION FOR A PRIVATE TRANSACTION TO SORT OF, UH, ALIGN THAT BETTER.

UM, BUT STAFF IS NOT REQUIRING ANY SORT OF CONVEYANCE.

THAT WOULD BE A PRIVATE MATTER.

UM, I WILL NOTE, TOO, THAT I HAVE A SLIDE LATER ON THAT SHOWS THAT A LOT OF THIS AREA HERE IS IN THE STREAM BUFFER AND IS UNDEVELOPABLE.

SO THAT TRACT C ITSELF IS UNDEVELOPABLE AS WELL.

IT'S REALLY JUST THERE IN CASE SOMEONE WOULD LIKE TO CARVE IT OUT AND INCLUDE IT IN THOSE RESIDENTIAL AREAS.

SO WHILE I'M TALKING ABOUT THAT, I CAN GO RIGHT TO THAT SLIDE HERE.

YOU CAN SEE THE STREAM BUFFER IN THE BLUE.

AND THAT DOES CROSS OVER SOME OF THE RESIDENTIAL.

DON'T BE ALARMED WITH THAT.

UM, BUT YOU CAN SEE BASICALLY UP ADJACENT TO THE BUILDING HERE IS ALL STREAM BUFFER.

AND MUCH OF THIS PROPERTY AS IT IS TODAY IS NOT DEVELOPABLE.

ON THE NORTH SIDE OF 100TH STREET.

BILL. YEAH.

STEPHANIE, ON THE, UH, STREAM BUFFERS, THERE'S A, UH.

I'LL CALL IT A DETENTION POND.

I DON'T KNOW IF IT'S WET OR, UH, WHICH WOULD BE JUST BEHIND THOSE HOUSES.

WILL THIS DEVELOPMENT MAKE USE OF THAT, OR DO THEY HAVE THEIR OWN STORMWATER? UM, THEY WILL HAVE SOME OF THEIR OWN.

THERE'S ALSO GOING TO BE DETENTION FOR 100TH STREET, ROUGHLY IN THIS LITTLE AREA HERE.

UM, THE APPLICANT IS HERE TONIGHT AND HE IS AN ENGINEER, SO HE CAN GET A LOT MORE SPECIFIC WITH HOW THEY'RE GOING TO MANAGE THEIR STORMWATER, IF YOU'D LIKE TO HEAR FROM HIM LATER. AND WHILE I'VE GOT YOU, UH, THAT LITTLE TRIANGLE TRACK C, THAT'S REALLY GOOD THAT YOU WORKED WITH, UH, THE DEVELOPER AND AND THOSE NEIGHBORS TO EVEN THAT OUT.

VERY NICE. THANK YOU.

THANKS. OKAY.

SO WE TALKED ABOUT STREAMWAY BUFFER.

AND NOW I'LL GO ON TO SOME VERY PRELIMINARY ARCHITECTURE.

HERE YOU CAN SEE A C STORE OFFICE BUILDING AND MULTI-TENANT TYPE BUILDING.

THESE ARE JUST THE FRONT ELEVATIONS AND THEN THE MATERIAL PALETTE THAT YOU WOULD GENERALLY SEE.

WE DO ASK FOR PRELIMINARY ELEVATION TYPES AT PRELIMINARY PLAN STAGE JUST TO GET AN IDEA OF THE OVERALL LOOK.

BUT YOU MAY SEE THIS ACTUALLY DEVELOPED WITH A LITTLE BIT DIFFERENT LOOK, MAYBE NOT QUITE AS SIMILAR WITH EACH BUILDING GIVING IT A LITTLE BIT MORE INDIVIDUALITY, BUT OVERALL THIS IS JUST TO CONVEY THAT THEY'RE USING QUALITY MATERIALS AND THEY'RE GOING WITH BUILDINGS THAT FIT IN WITH THE GENERAL ESTHETIC OF THE CITY AND USING THOSE NEUTRAL TONES.

WE DON'T HAVE HOT PINK AND LIME GREEN FLUORESCENT BUILDINGS, SO ALTHOUGH THEY COULD BE FUN.

UM, AS PART OF THE PRELIMINARY PLAN, THERE ARE SOME DEVIATIONS REQUESTED, FOUR OF THEM TO BE EXACT, AND WE DID ANTICIPATE SOME OF THESE DEVIATIONS DURING THE CONCEPT PLAN APPROVAL STAGE BACK IN MARCH.

SO SOME OF THOSE RELATE TO A 100 FOOT FREEWAY SETBACK THAT IS WITHIN THE UNIFIED DEVELOPMENT CODE.

AND BASICALLY WHAT THAT IS, IS ANY TIME THERE IS PROPERTY ADJACENT TO A FREEWAY, WHICH IS K-10, IN THIS INSTANCE, THERE IS A 100 FOOT SETBACK REQUIREMENT FOR BASICALLY EVERYTHING.

IT'S MEANT TO BASICALLY JUST BE A PERIMETER BUFFER OF SORTS OF 100FT, UM, TO MITIGATE NOISE, TO BEAUTIFY THE LOT AND THE VIEW FROM THOSE FREEWAYS AND MAKE SURE TO PROTECT WHATEVER IS BUILT ON THE OTHER SIDE OF THAT, UM, FROM BEING BASICALLY TOO CLOSE TO THE FREEWAY IN THIS INSTANCE, SINCE IT'S COMMERCIAL AND SINCE THE EXCUSE ME, THE LOT IS SORT OF AN ODD LONGER SHAPE AND NOT A VERY DEEP, UH, PARTICULAR PARCEL

[00:55:01]

UM, THERE ARE NO STRUCTURES THEY'RE PROPOSING WITHIN 100FT, BUT THEY ARE PROPOSING TO HAVE SOME TRASH ENCLOSURES AND THE PARKING LOT WITHIN THAT 100FT.

SO AT THE CLOSEST, THE PARKING LOT GETS ABOUT 16FT FROM THE PROPERTY LINE WHERE 100FT IS REQUIRED AND A TRASH ENCLOSURE GETS ABOUT 29FT FROM WHERE THE PROPERTY LINE IS, ONE 100FT IS REQUIRED.

UM, STAFF IN THE PLANNING COMMISSION DID SUPPORT THAT.

IN THE CONTEXT OF THIS PARTICULAR DEVELOPMENT, AND ALSO THE FACT THAT REALLY IT'S STILL MANY HUNDRED FEET AWAY FROM THE ACTUAL THROUGH LANES OF K-10. IT'S ACTUALLY CLOSEST TO THIS OFF RAMP AREA HERE.

SO THE IMPACT IS ALREADY BUFFERED NATURALLY BY THE DISTANCE OF THIS OFF RAMP.

SIMILARLY, THERE IS A FREEWAY PERIMETER REQUIREMENT.

THIS IS A LITTLE BIT DIFFERENT THAN THE LAST STANDARD YOU SAW.

AND THIS IS BASICALLY TO PROVIDE LANDSCAPING IN THAT 100FT BETWEEN THE PROPERTY LINE AND THE FREEWAY.

AND THIS IS AGAIN PROPOSED AT 16FT AT THE NARROWEST.

BUT IT DOES VARY.

AND IT'S GENERALLY AT LEAST ABOUT 30FT OF LANDSCAPING BEFORE THE PARKING LOT STARTS IN MOST PLACES.

I WILL NOTE TOO.

YOU CAN SEE THE EXISTING LANDSCAPING IN THIS AREA HERE.

THAT'S ALL WITHIN THE RIGHT OF WAY AND WON'T BE TOUCHED AS PART OF THIS PROJECT.

WE CAN'T CONTROL IF K DOT GOES IN AND MOWS IT ALL OVER, BUT WE CAN CERTAINLY SAY THAT IT'S A GOOD DISTANCE HERE.

AND WHEN WE PULL UP THE LANDSCAPE PLAN, UM, I CAN POINT THAT OUT HERE.

YOU CAN SEE SOME PRESERVATION OF EXISTING TREES IN THIS AREA AS WELL.

UM, SO STAFF AND THE PLANNING COMMISSION DID SUPPORT THIS DEVIATION REQUEST AS WELL.

THERE IS A GAS PUMP ISLAND AS PART OF THE SERVICE STATION USE.

SERVICE STATION IS USUALLY CHARACTERIZED BY A GASOLINE SALES AND A CONVENIENCE STORE, SO WE CALL THAT WHEN IT'S COMBINED A SERVICE STATION, AND THIS REQUIREMENT IS A 50 FOOT PERIMETER REQUIREMENT AROUND THE FUEL CANOPY AREA.

AND HERE ON TWO SIDES IT MEETS THAT 50FT.

AND ON THIS WEST SIDE IT'S ABOUT 30FT WHERE 50FT IS REQUIRED, AND 41FT ON THE NORTH SIDE WHERE 50FT IS REQUIRED.

SO THE MAIN POINT FOR THE 50 FOOT SETBACK IS TO ALLOW FOR CIRCULATION AND STACKING FOR PEOPLE WAITING FOR THE GASOLINE PUMPS.

STAFF IS SUPPORTIVE, AND THE PLANNING COMMISSION WAS SUPPORTIVE OF THIS PARTICULAR REQUEST, JUST BASED ON THE CONTEXT OF THE SITE HAVING A LOT OF ROOM FOR THE CIRCULATION ON OTHER ASPECTS OF THIS PARTICULAR LOT.

AND THE LAST DEVIATION REQUEST IS JUST A VERY MINOR ONE.

FOR THE LANDSCAPE AREA THAT'S REQUIRED, THERE IS A TEN FOOT LANDSCAPE BUFFER REQUIREMENT ALONG THE PERIMETER OF THE LOT.

THIS IS THAT LOT SIX THAT IS ON THE NORTH SIDE OF 100 STREET.

AND YOU CAN SEE THIS LITTLE RED AREA HERE WHERE THEY ARE ONE FOOT SHY OF THAT AT NINE FEET, WHERE TEN FEET IS REQUIRED.

BUT WE DO HAVE TO NOTE THOSE TYPES OF THINGS.

UM, ANYTIME A CODE IS NOT MET AND THEY HAVE TO ASK FOR A DEVIATION FROM THE CODE, WE DO MAKE SURE TO NOTE THAT SO THAT WHEN THEY GO TO FINAL PLAN STAGE, HOPEFULLY WE DON'T SEE ANY NEW DEVIATION REQUESTS.

AND WITH ALL OF THAT, STAFF AND THE PLANNING COMMISSION DO RECOMMEND APPROVAL OF THE PRELIMINARY PLAN AND PLAT FOR THE CEDAR CANYON WEST COMMERCIAL PROJECT.

AND THAT CONCLUDES MY PRESENTATION.

ANY OTHER QUESTIONS FOR STEPHANIE? YEAH. STEPHANIE, COULD YOU GO BACK TO THE SLIDE WHERE YOU HAVE THE DEVIATION ON THE CANOPY? SURE. HOW, UH, HOW WIDE IS A STREET CURB TO CURB? UM, IT DEPENDS WHAT KIND OF STREET.

WELL, A REGULAR OLD STREET.

TWO LANE, FOUR LANE? TWO LANE, 25, UH, 20FT.

HOW MUCH? 20FT.

BACK TO BACK, 20FT FROM EIGHT.

SORRY, 28.

SO WE GOT 30FT.

OKAY. ALL RIGHT, SO DO YOU SAY 28 TIM? YEAH. OKAY. THANK YOU.

GOOD THERE. MARK. UM, I JUST HAD TO.

I JUST HAD A CLARIFICATION OR A QUESTION.

UH, YOU DIDN'T MENTION THE SETBACK OF THE CONVENIENCE STORE TO, UH, TO CANYON CREEK BOULEVARD.

THAT'S OUTSIDE THE SETBACK.

IT'S MEETING IT. YOU CAN ACTUALLY SEE ON THIS IMAGE HERE.

THIS IS THE BUILDING SETBACK LINE, THIS DASHED LINE THAT COMES UP HERE.

AND YOU CAN SEE IT'S MEETING THAT 20 FOOT SETBACK, OH, 20 FOOT.

SORRY. IS IT 20 OR 30? 30, 30 DAN AND TIGHTER THAN THAT.

OKAY. THANK YOU. SO IT'S JUST 30FT FROM THERE.

DAN, ANYTHING YOU'D LIKE TO ADD FOR OUR NEW COUNCIL MEMBERS?

[01:00:04]

SO JUST TO CLARIFY ON THE STORMWATER, UM, UH, QUESTION THAT YOU HAD.

SO THIS WAS NOT TO GET TOO FAR INTO THE WEEDS, BUT THIS WAS, UM, IMPROVED STORMWATER MANAGEMENT FOR ALL OF CANYON CREEK OUT HERE BACK IN, OH, GOSH, EARLY 2000.

MAYBE, IF I REMEMBER CORRECTLY.

SO THERE'S A STUDY CALLED THE INTUITION AND LOGIC THAT SET THE RELEASE RATES THAT COME FROM EACH OF THESE DIFFERENT SITES.

AND SO, UM, THERE'S ALREADY A BASIN THAT WAS BUILT AS PART OF THE CANYON RIDGE THAT WAS ORIGINALLY SUPPOSED TO BE A REGIONAL BASIN, BUT BECAUSE OF EXISTING SANITARY SEWER, THAT KIND OF THING, IT COULDN'T BECOME THE REGIONAL.

SO THAT'S WHY WE ARE BUILDING OUR OWN SEPARATE BASIN TO MAKE SURE THAT WE'RE MANAGING THE STORMWATER THAT'S COMING FROM 100TH STREET INITIALLY.

AND THEN WHEN THE PHASE TWO OF THE APARTMENT SITE COMES IN, THERE'S ALSO A BASIN THERE THAT WILL MANAGE THE STORMWATER FROM THAT AREA THAT DRAINS TO THAT SAME KIND OF CHANNEL THAT RUNS BEHIND THE SINGLE FAMILY.

BECAUSE OF THE RELEASE RATES AND EVERYTHING, THE INDIVIDUAL COMMERCIAL BUILDINGS ARE NOT REQUIRED TO HAVE DETENTION BECAUSE THAT ACTUALLY MAKES THE DOWNSTREAM, UM, CONDITION MORE EROSIVE TO THE STREAM CHANNEL. AND IT'S ALL PART OF THE BALANCING THE RELEASE RATES THROUGHOUT THE WHOLE SITE OF WHAT'S COMING FROM NORTH OF OUR SITE AND ALL THAT STUFF.

SO IT'S A VERY COMPLICATED ANALYSIS.

BUT THE ENGINEERING STAFF, WE MET WITH THEM A COUPLE TIMES ABOUT MAKING SURE THAT WE WERE MEETING THE INTENT AND THE ORIGINAL CALCULATIONS OF THAT STUDY, AND WE HAVE SUBMITTED ALL THAT AND THAT IS IN COMPLIANCE.

SO THANK YOU, JOE.

YES. I'M NOT SURE IF THIS IS A QUESTION FOR FOR DAN OR JULIE OR, UH, STEPHANIE.

UH, COULD COULD YOU BACK UP AGAIN TO THE STREET, UM, STREET SLIDE.

WITH THE ACCESS POINTS? YES. CORRECT.

SO INITIALLY MY CONCERNS WERE LAID, BUT THE MORE I THINK ABOUT IT, I'M NOT SURE THEY ARE.

SO AS I LOOK AT THAT FIRST RIGHT IN, RIGHT OUT, I WOULD ASSUME THAT THE SERVICE STATION IS GOING TO BE ONE OF THE HEAVIER USERS.

AND I'M ALSO GOING TO ASSUME THAT A LOT OF THEIR TRAFFIC IS COMING FROM CANYON CREEK PARKWAY.

SO IF THEY'RE COMING IN, THEY HAVE A RIGHT TURN.

BUT WHEN THEY NEED TO EXIT AND GO BACK TO WHERE THEY CAME FROM, IT LOOKS LIKE THEY NEED TO GO THROUGH A PARKING LOT OF THE SECOND BUILDING TO BE ABLE TO TAKE A LEFT, AND IT IT JUST SEEMS CUMBERSOME, AND I'M NOT SURE I CAN THINK OF A GAS STATION IN LENEXA WHERE YOU EXIT THROUGH ANOTHER PROPERTY.

SO ACTUALLY THIS ENTIRE SITE WAS SET UP TO BE ALMOST IDENTICAL IN TERMS OF CIRCULATION AND USE AS WOODLAND AND CANYON, WHERE THE PRICE CHOPPER IS RIGHT NOW, THERE'S A WENDY'S, THERE'S A GAS STATION RIGHT THERE ON THE CORNER ACROSS FROM THE WENDY'S. THEY HAVE RIGHT IN RIGHT OUT ACCESS ONTO WOODLAND TO GET TO A FULL TURN.

THEY HAVE TO GO ALL THE WAY OVER TO THE NEXT ACCESS POINT AND PRICE CHOPPER, BECAUSE THE ONE THAT COMES OUT RIGHT ON TO 100.

WHAT IS THAT STREET 101ST? I THINK IT IS.

THAT'S A RIGHT IN RIGHT OUT TOO.

AND SO THEY HAVE TO GO TO OVER TO GET TO A FULL TURN.

SO IT'S THE SAME KIND OF SETUP IN TERMS OF CIRCULATION WITHIN THE DEVELOPMENT AND CIRCULATION IN TERMS OF ON 101ST OF THE TURN LANES AND EVERYTHING, BECAUSE THAT ONE SEEMED TO BE A GOOD MODEL THAT WE WORK WITH STAFF JUST TO MAKE SURE THAT THEY FELT COMFORTABLE WITH HOW THAT WAS FUNCTIONING. AND THAT'S HOW WE DESIGNED IT.

SO, TIM, WHAT DO YOU GOT? I WOULD POINT OUT THAT I THINK ONE OF YOUR CONCERNS IS PROBABLY U-TURNS.

WE DO HAVE A LOT OF U-TURNS AT THAT LOCATION.

IT SEEMS TO WORK. OKAY.

UM, HERE, WE'LL HAVE TWO LANES ON, ON THE WESTBOUND SIDE, SO WE WILL HAVE SOME U-TURNS THERE, BUT WE THINK IT'LL BE SAFE.

OKAY, SO YEAH, THANK YOU ALL.

AND THERE WAS ACTUALLY A TRAFFIC STUDY DONE FOR THIS WHOLE AREA.

SO EVERYTHING, UM, MEETS ALL THE STANDARDS WE HAVE, BUT IT SHOULD WORK FINE.

OKAY. THANK YOU.

BILL. UH, TIM AND DAN, UH, WHAT ARE THE TWO? WHAT ARE THE TWO EXITS THAT YOU JUST DESCRIBED? IS IT THE THE ONE THERE BY SCOOTERS YOU WRITE IN AND THEN THE OTHER ONE WHERE YOU CAN GO LEFT AND RIGHT.

ARE YOU TALKING UP BY STAUROPOLIS AND THE LIQUOR STORE? IT'S A LITTLE BIT FARTHER WEST OF THAT.

[01:05:02]

I THINK YOU CAN TURN IN RIGHT IN, RIGHT OUT, RIGHT AFTER THE BANK ON 101ST STREET GOING EASTBOUND.

AND THEN IF YOU GO OVER ON THE WEST SIDE OF THE PRICE CHOPPER, THAT'S WHERE THE FULL ACCESS IS.

ALL RIGHT. SO I GUESS WHAT I'M SAYING IS LIKE IN THIS IMAGE, THE FIRST ONE, IF THIS WAS WOODLAND AND THIS IS 101ST, THE FIRST ONE IS A RIGHT IN, RIGHT OUT, CORRECT.

AND THE NEXT ONE DOWN IS FULL TURN.

AND PRICE CHOPPER SITS LIKE RIGHT HERE.

SO IT'S THE SAME SETUP TO WHERE YOU GOT TO GO PAST THAT MULTI-TENANT, UM, RETAIL BUILDING.

THERE USED TO BE A SANDWICH SHOP IN THERE.

I DON'T REMEMBER WHAT'S IN THERE NOW, BUT YOU COME AROUND BEHIND THAT AND THEY GET TO THE FULL TURN.

OH THAT'S RIGHT, SCOOTER SCOOTERS IS THE SECOND.

IT'S THE SECOND. AND THEN THE THIRD WOULD BE WHERE THE LIQUOR STORE AND STORE TROPOLIS IS.

SO IT IS SET UP ALMOST EXACTLY LIKE 101ST STREET.

OKAY, TIM, WHAT YOU'RE SAYING IS YOU THINK MOST PEOPLE WILL USE THE FIRST ONE AND JUST U-TURN RATHER THAN GOING DOWN TO THE SECOND ONE? MOST LIKELY. AND WHERE WOULD THE U-TURN HAPPEN? UM, IT AT THE END OF THE MEDIAN.

THEY COME IN RIGHT HERE? YEAH. THEY'LL COME IN RIGHT THERE AND MAYBE MAKE A U-TURN THERE.

AND WHERE DO YOU THINK THEY'RE HAPPENING NOW? OVER BY PRICE CHOPPER.

THEY COME OUT. THEY COME OUT AT THE BANK AT THAT FIRST ENTRANCE, AND THEN THEY GO DOWN TO THE END OF THE MEDIAN AND MAKE A U-TURN TO GO BACK WEST ON 101ST STREET.

REALLY? NOW YOU CAN SEE THE TIRE TRACKS AROUND THERE, BUT WE HAVEN'T HAD ANY ACCIDENTS.

OR, YOU KNOW, I NOTICED A LOT OF U-TURNS WHEN WE WERE FIXING 101ST STREET, PEOPLE WOULD COME OUT BY WENDY'S.

AND WANT TO GO SOUTH.

AND YOU. AND THEY'D GO AT 101ST.

YEAH. THERE'S NO U-TURN SIGNS POSTED, BUT A COUPLE OF THEM HIT THAT NO U-TURN SIGN.

YEAH. AND THEY'RE U-TURN.

YEAH, YEAH. ALL RIGHT.

THANK YOU. THEY DO IT ON 87 TO GET TO ZADA.

THEY'LL BE OKAY. YEAH.

BARBECUE. RIGHT.

ANYBODY ELSE HAVE ANY QUESTIONS OR COMMENTS ABOUT THE PROJECT? UM, JUST WANTED TO JUST GO AHEAD AND SAY, YOU KNOW, WE KNOW THAT THIS SITE WAS VERY CHALLENGING.

UM, AS FAR AS THE TOPOGRAPHY AND GEOMETRY AND EVERYTHING THAT YOU'VE BEEN DEALING WITH, UM, AND IT'S NICE TO SEE THIS AS KIND OF THE ENTRANCE POINT TO IT AND WHAT WE REFER TO AS OUR NEIGHBORHOOD NODE FOR THE AREA, UM, TO OFFER SOME GOOD SERVICE, BOTH TO PEOPLE VISITING OFF THE HIGHWAY AND THEN TO THE DEVELOPMENT ITSELF.

SO THANK YOU FOR ALL THE HARD WORK TO GET TO THIS POINT.

THANK YOU. WITH THAT, I NEED A MOTION TO APPROVE THE PRELIMINARY PLAN FOR SENIOR CANYON WEST COMMERCIAL, RETAIL AND OFFICE.

UM, MOTION BY CRAIG, SECOND BY COURTNEY.

ALL IN FAVOR? AYE. MOTION PASSES.

NUMBER EIGHT IS A CONSIDERATION OF A RESOLUTION TO AMEND THE FISCAL YEAR 2023 BUDGET.

[8. Consideration of a resolution to amend the fiscal year 2023 budget]

UNFORTUNATELY, NATE IS HOME SICK TONIGHT AND COULDN'T BE WITH US, SO I'LL COVER THIS ITEM FOR US.

UM, AS YOU KNOW, WE ARE REQUIRED BY STATE LAW TO ESTABLISH MAXIMUM EXPENDITURES BY FUND IN OUR ANNUAL BUDGET.

AND WHEN WE NEED TO EXCEED ANY OF THE MAXIMUM EXPENDITURES IN THOSE FUNDS, WE ARE REQUIRED TO GO THROUGH THIS FULL FORMAL PROCESS TO AMEND THE BUDGET.

SO WE HAVE A PROPOSED BUDGET INCREASE FOR THREE FUNDS INCLUDED IN OUR 23 BUDGET.

UM, AND ALL OF THOSE RELATE TO COMMUNITY IMPROVEMENT DISTRICTS OR SIDS.

UM, A SID IS AN INCREMENTAL SALES TAX.

THAT IS, IN EACH OF THESE CASES, A 1% SALES TAX THAT IS LEVIED ON A SPECIFIC PROJECT, UM, TO REIMBURSE THE DEVELOPER OF THAT PROJECT FOR ELIGIBLE PROJECT EXPENSES.

UM, THESE ARE ESSENTIALLY PASS THROUGH DOLLARS IN OUR BUDGET.

SO EVEN THOUGH WE'RE REQUIRED TO BUDGET THOSE, THEY ARE DOLLARS THAT WE RECEIVE AND THEN PASS BACK THROUGH TO THE DEVELOPERS.

AND IN MANY CASES, ESPECIALLY EARLY ON IN THE LIFE OF A SID, THEY ARE A LITTLE BIT CHALLENGING TO GET THE BUDGET NUMBERS RIGHT, BECAUSE YOU'RE TALKING ABOUT NEW PROJECTS THAT ARE, UM, FINISHING UP WITH NEW TENANTS, NEW SALES TAX GENERATING TENANTS COMING IN.

AND SOMETIMES WE DON'T ALWAYS GET THOSE NUMBERS EXACTLY RIGHT.

SO IT'S NOT UNCOMMON FOR US TO HAVE TO MAKE THESE MINOR ADJUSTMENTS IN OUR BUDGET FOR THESE, THESE FUNDS, WHICH IS THE CASE TONIGHT.

SO WE HAVE THREE FUNDS THAT WE ARE RECOMMENDING AMENDMENTS FOR.

THE FIRST IS THE CANDLEWOOD SUITES.

UM, SID FUND THAT'S LOCATED NEAR 95TH AND I-35.

AND THE MAP FOR THAT LOCATION IS ON PAGE 107 OF YOUR, UM, PACKET.

WE PROPOSE TO INCREASE THE BUDGET THERE FROM JUST UNDER 33,000 TO 50,000, SO AN INCREASE OF JUST OVER $17,000.

THE SECOND SID AMENDMENT IS FOR SONOMA PLAZA SID, WHICH IS ON THE EAST SIDE OVER AT 87TH AND FOR 35.

AND YOU CAN SEE THE MAP THERE ON PAGE 108 OF YOUR PACKET.

UM, IN THAT INSTANCE, WE'RE PROPOSING TO INCREASE THE BUDGET FROM JUST UNDER 459,000 TO 500,000, WHICH IS AN INCREASE OF JUST OVER

[01:10:07]

IT'S WHERE MARTIN CITY BREWING AND AND SOME OF THOSE ARE.

AND THAT'S PAGE 109 IS WHERE THE MAP OF THAT IS.

IN THIS INSTANCE, THE INCREASE IS FROM 57 200 TO $70,000.

SO AN INCREASE OF JUST UNDER $13,000.

UM, WE PUBLISHED THE PUBLIC HEARING NOTICE IN THE KANSAS CITY STAR, UM, EARLIER THIS MONTH.

AND YOU ADOPTED THE RESOLUTION TO CONSIDER THIS AMENDMENT AT YOUR DECEMBER 5TH MEETING.

UM, BUT WE HAD A PUBLICATION ERROR THERE, SO WE HAD TO CONTINUE THAT FROM DECEMBER 5TH TO DECEMBER 19TH AFTER WE TOOK CARE OF THAT REPUBLICATION.

SO TONIGHT, YOU NEED TO HOLD A PUBLIC HEARING ON THIS AMENDMENT AND THEN ADOPT A RESOLUTION AMENDING THE FISCAL YEAR 2023 BUDGET.

HAPPY TO ANSWER ANY QUESTIONS.

ANYTHING BEFORE WE OPEN THE PUBLIC HEARING.

OKAY, I'LL OPEN THE PUBLIC HEARING.

IF ANYONE PRESENT WISHES TO SPEAK ON THIS ITEM, PLEASE COME TO THE PODIUM, SIGN THE CLIPBOARD AND ANNOUNCE YOUR NAME FOR THE RECORD.

SEEING NO ONE BUT STAFF NEED A MOTION TO CLOSE THE PUBLIC HEARING, PLEASE.

MOTION BY CRAIG, SECOND BY COURTNEY.

ALL IN FAVOR? A PUBLIC HEARING IS CLOSED.

ANY FURTHER DISCUSSION? NEED A MOTION TO APPROVE THE RESOLUTION AMENDING THE FISCAL YEAR 2023 BUDGET.

MOTION BY BILL.

SECOND BY JOE.

ALL IN FAVOR? AYE. MOTION PASSES.

NO NEW BUSINESS.

ANY COUNCIL MEMBER REPORTS? EVERYBODY'S GOOD.

BECKY, ANYTHING FROM STAFF TONIGHT?

[STAFF REPORTS]

FIRST UP IS A SCHEDULING ITEM.

WE ARE UM, PROPOSING TO TAKE A GROUP PHOTO OF THE NEW COUNCIL, UM, BEFORE YOUR JANUARY 16TH MEETING.

SO WE WOULD ASK YOU TO GATHER IN YOUR LOVELY SUNDAY BEST CLOTHES AT AROUND 6:30 P.M.

ON THAT NIGHT. SO IF YOU COULD ALL PLEASE CHECK YOUR CALENDARS.

AND IF THERE'S ANY REASON WHY THAT WOULD CREATE A CONFLICT, IF YOU COULD LET ME KNOW, I WOULD APPRECIATE IT.

UM, IF I DON'T HEAR FROM YOU, THEN WE'LL MOVE FORWARD WITH THE PLAN TO TAKE YOUR GROUP PHOTO ON JANUARY 16TH AT 6:30 P.M..

THE SECOND ITEM THAT I HAVE TONIGHT IS, AS MANY OF YOU KNOW, THERE IS THE BOARD OF COUNTY COMMISSIONERS RECENTLY TOOK ACTION TO PURCHASE A PROPERTY IN LENEXA FOR A PROPOSED HOMELESS SERVICE CENTER, AND I KNOW STAFF HAS RECEIVED A LOT OF QUESTIONS AND CONCERNS, AND I'M SURE THAT YOU HAVE AS WELL.

AND I THINK THERE IS SOME CONFUSION AROUND THIS PROJECT AND THOUGHT IT MIGHT BE USEFUL TO GIVE SOME GENERAL AND BASIC FACTS ABOUT THE PROJECT KIND OF ON THE PUBLIC RECORD TONIGHT, AND IT MIGHT BE USEFUL FOR YOU ALL AS YOU'RE ANSWERING QUESTIONS.

SO THAT IS THE PURPOSE OF THIS UPDATE.

SO I THINK THE FIRST THING THAT I WOULD WANT TO POINT OUT IS THIS IS A JOHNSON COUNTY PROJECT.

THIS IS NOT A CITY OF LENEXA PROJECT.

UM, ON DECEMBER 14TH, THE BOC DID APPROVE ENTERING INTO A REAL ESTATE CONTRACT WITH THE OWNERS OF THE PROPERTY.

AND THE PROPERTY WE'RE SPEAKING OF IS THE LA QUINTA HOTEL AND THE FORMER VACANT, NOW VACANT DENNY'S RESTAURANT ADJACENT TO THEM BOTH RIGHT IN THE VICINITY OF 95TH AND I-35. UM, SO THE REAL ESTATE AGREEMENT WITH THE OWNERS OF THE PROPERTY PROVIDES THE COUNTY WITH 270 DAYS TO CONDUCT A NUMBER OF DUE DILIGENCE ACTIVITIES.

THOSE DUE DILIGENCE ACTIVITIES INCLUDE AN APPRAISAL, TITLE REVIEW, ENVIRONMENTAL ASSESSMENT.

THEY HAVE TO BUY OUT THE HOTEL FRANCHISE, UM, IDENTIFY AN OWNER AND OPERATOR OF THE SHELTER.

I'LL TALK A LITTLE BIT MORE ABOUT THAT IN A MINUTE.

AND OBTAIN A SPECIAL USE PERMIT FROM THE CITY OF LENEXA FOR THE OPERATION OF A SHELTER.

AND I'LL TALK A LITTLE BIT MORE ABOUT THAT AS WELL.

SO THERE WILL BE A SEPARATE PROCESS THAT THE COUNTY WILL GO THROUGH TO IDENTIFY AN OWNER AND OPERATOR OF THE SHELTER.

UM, NOTE THAT THE COUNTY DOES NOT PLAN TO OWN THE SHELTER THEY HONED.

THEY INTEND TO IDENTIFY SOMEONE TO OWN AND OPERATE, OR PERHAPS SEPARATE PEOPLE TO DO THOSE THINGS.

THEY HAVE AN RFP REQUESTING PROPOSALS FROM INTERESTED PARTIES TO DO THAT THAT WILL BE RELEASED VERY SOON, I THINK PERHAPS EVEN THIS WEEK.

UM, AND THEY EXPECT TO HAVE A DECISION ON THE OWNER OPERATOR IN EARLY SPRING OF 2024.

UM, THE SPECIAL USE PERMIT APPLICATION WILL NOT BE FILED UNTIL AFTER THE OWNER AND OPERATOR IS SELECTED.

SO, UM, IF YOU ARE DOING THE MATH, THEY'VE GOT 270 DAYS OF DUE DILIGENCE.

[01:15:05]

UM, WITH AN EARLY SPRING SELECTION OF AN OWNER OPERATOR, I WOULD EXPECT THAT WE WOULD SEE A SPECIAL USE PERMIT SOMETIME THEREAFTER.

PROBABLY IN THE SUMMER WOULD BE MY GUESS.

UM, IT IS ALSO IMPORTANT TO NOTE THAT THROUGHOUT THAT 270 DAY DUE DILIGENCE PERIOD, THE LA QUINTA WILL CONTINUE TO OPERATE AS A HOTEL.

SO THE CITY'S ONLY ROLE IN THIS IS TO, UM, TO CONSIDER THE NECESSARY PLANNING APPROVALS FROM THE SHELTER.

THEY'LL PROBABLY BE MAKING, UM, REVISIONS TO THE BUILDING AND THE SITE.

SO THERE'LL BE A SITE PLANNING PROCESS THAT WILL GO WITH THAT, AS WELL AS THE SPECIAL USE PERMIT PROCESS.

UM, AS YOU'RE WELL AWARE, YOU'VE DONE A COUPLE OF THOSE TONIGHT, BUT YOU'VE DONE A LOT MORE IN YOUR PAST.

UM, SPECIAL USE PERMIT PROCESS AFFORDS APPLICANTS CERTAIN DUE PROCESS RIGHTS, AND THAT IS A QUASI JUDICIAL, UM, CONSIDERATION FOR YOU ALL.

UM, AND AS WITH ALL REZONINGS AND SPECIAL USE PERMITS, IT IS VERY IMPORTANT THAT YOU NOT PREJUDGE THE APPLICATION BEFORE IT MAKES ITS WAY TO YOU FOR FORMAL REVIEW.

UM, WITH THAT IN MIND, I RECOMMEND THAT YOU REFER ANY QUESTIONS OR CONCERNS THAT YOU RECEIVE REGARDING THE PROPOSAL DIRECTLY TO THE JOHNSON COUNTY GOVERNMENT.

UM, THERE IS AN INFORMATION PAGE ON JOHNSON COUNTY'S WEBSITE, UM, INCLUDING SOME FAQS, AS WELL AS A LINK TO SUBMIT COMMENTS. UM, SO I WOULD I WOULD DIRECT FOLKS TO THAT.

WE ARE ALSO GATHERING ANY PUBLIC COMMENT THAT WE GET REGARDING THIS PROPOSAL, AND WE'RE JUST GATHERING THOSE ALL TOGETHER AND HOLDING ON TO THOSE.

WE'LL MAKE THEM A PART OF THE PUBLIC RECORD AT SUCH TIME AS WE HAVE THE SPECIAL USE PERMIT BEFORE US FOR CONSIDERATION.

UM, YOU SOME OF YOU MAY RECALL WHEN WE ADOPTED THE ORDINANCE REGARDING THE SPECIAL USE PERMIT FOR A PROPOSED HOMELESS SHELTER IN LENEXA THAT THAT THERE ARE SEVERAL PRETTY STRINGENT REQUIREMENTS IN OUR CODE.

SO I'VE LISTED SOME OF THESE HERE.

UM, THIS ISN'T AN ALL INCLUSIVE LIST, BUT IT'S SORT OF A SUMMARY OF SOME OF THE MORE UNIQUE REQUIREMENTS OF THE HOMELESS SHELTER SUP.

ONE IS A MANAGEMENT PLAN, AND ALL OF THE THINGS LISTED ON THIS SLIDE ARE REQUIRED TO BE PART OF THE MANAGEMENT PLAN.

A NARRATIVE DESCRIPTION OF THE OPERATION AND ANY SUPPORTIVE SERVICES.

TRANSPORTATION PLAN, FLOOR PLANS, EMERGENCY AND SECURITY PLANS, AN OUTLINE OF THEIR PROPOSED RULES OF CONDUCT, AND A COMMUNICATION PLAN FOR HOW THEY'LL REGULARLY COMMUNICATE WITH THEIR NEIGHBORS AND WITH LAW ENFORCEMENT, AS WELL AS A STAFFING PLAN THAT TALKS ABOUT HOW MANY EMPLOYEES PER GUEST DURING DAY AND NIGHTTIME OPERATING HOURS.

THE SUP ALSO WILL ESTABLISH THE MAXIMUM NUMBER OF GUESTS THAT ARE ELIGIBLE TO BE IN THIS SHELTER.

AND THERE'S SOME FACTORS LISTED THERE THAT WE CAN CONSIDER WHEN WE'RE ESTABLISHING THOSE NUMBERS.

THE OPERATIONAL CHARACTERISTICS, THE SIZE OF THE BUILDING, THE CHARACTER OF THE AREA, INCLUDING PROXIMITY TO RESIDENCES, BUSINESSES, SCHOOLS AND TRANSPORTATION.

UM, THE CODE ESTABLISHES AN INITIAL SUP TERM UM AT A MAXIMUM OF FIVE YEARS, WITH POTENTIAL RENEWALS ALSO AT A MAXIMUM OF FIVE YEARS EACH.

AND IT ESTABLISHES A MINIMUM NUMBER OF EMPLOYEES, UM, REQUIRING THAT AT LEAST TWO EMPLOYEES OR VOLUNTEERS, OR ON PREMISE AT ALL OPERATIONAL HOURS FOR THE FIRST TEN GUESTS AND ONE ADDITIONAL EMPLOYEE, OR VOLUNTEER FOR EVERY ADDITIONAL TEN GUESTS OR PORTION THEREOF BEYOND THE FIRST TEN. SO LASTLY, JUST A COUPLE WORDS ABOUT WHAT THE SUP PROCESS LOOKS LIKE.

ONCE WE RECEIVE AN APPLICATION, ONCE AN APPLICATION IS FILED WITH THE CITY, IT BECOMES A PUBLIC RECORD AT THAT POINT.

SO ANY REQUESTS THAT WE GOT FROM ANYONE TO SEE THE APPLICATION, WE WOULD SHARE THAT AT THAT POINT.

UM, THE APPLICATION, LIKE ALL SPECIAL USE PERMITS, WILL BE FIRST REVIEWED BY CITY STAFF WHO WILL MAKE A RECOMMENDATION OF APPROVAL, APPROVAL WITH CONDITIONS OR DENIAL TO THE PLANNING COMMISSION AND THE GOVERNING BODY.

UH, THE PLANNING COMMISSION REVIEW DOES INCLUDE A FORMAL PUBLIC HEARING.

UM, AND THE PLANNING COMMISSION WILL MAKE ALSO MAKE A RECOMMENDATION TO THE GOVERNING BODY.

ULTIMATELY, THE FINAL DECISION ON THE SPECIAL USE PERMIT, LIKE ALL SPECIAL USE PERMITS, RESTS WITH THE GOVERNING BODY.

AND WITH THAT, I'D BE HAPPY TO ANSWER ANY QUESTIONS.

BILL. BECKY, CAN YOU SEND US THIS SLIDESHOW? SURE. HAPPY TO.

UM, YOU DIDN'T MENTION, BECKY, THAT THE COUNTY DID DISTRIBUTE INFORMATION TO RESIDENTIAL PROPERTIES THERE TO THE NORTH, NEIGHBORHOOD HAS THE SAME BEEN CONDUCTED FOR BUSINESSES IN THE AREA? DO WE KNOW THAT? I HAVEN'T GOTTEN AN UPDATE ON THAT.

I KNOW THERE IS A PLAN TO DISTRIBUTE INFORMATION TO BUSINESSES IN THE AREA.

[01:20:01]

UM, AND THAT'S THE COMMUNICATION THAT WE'RE KEEPING TRACK OF.

SO IF YOU GET EMAILS FROM RESIDENTS, WE JUST FORWARDED IT TO BECKY AND SCOTT, PLEASE.

ANYBODY ELSE? THANK YOU BECKY. OKAY, LAST THING I HAVE IS JUST THAT THIS IS OUR LAST MEETING FOR THE YEAR.

WE WON'T BE MEETING ON DECEMBER 26TH.

YOU'RE WELCOME. AND I WANT TO WISH YOU ALL VERY HAPPY HOLIDAYS AND THANK YOU FOR A GREAT YEAR.

THANK YOU, THANK YOU.

OKAY. THIS ENDS THE RECORDED PORTION OF THE MEETING.

* This transcript was compiled from uncorrected Closed Captioning.